Administrative Coordinator - Enterprise Risk, Claims and Insurance

Legal Coordinator

The Legal Coordinator is a supportive role to the attorneys and team members within the Legal Department at LifeBridge Health. The Legal Coordinator supports Enterprise Risk, Claims and Insurance teams by providing database management, program support, scheduling coordination, and expense tracking for the organization's insurance, litigation, and enterprise risk management functions.

Responsibilities:

• Accurately and timely enter and initialize all new professional and general liability potentially compensable claims and claims/suits into the claims database
• Categorize and upload critical claim documents
• Perform regular audits of the database to ensure all fields - from claimant details to loss types - are consistent and up to date
• Maintain accurate insurance policy information in the claims database
• Generate and distribute regular claims reports (including monthly loss runs)
• Process and fulfill requests for insurance verification and claims history letters
• Collaborate cross-functionally with Credentialing Department to provide claims data to support the medical staff reappointment process
• Facilitate the investigation of potential or alleged claims, ensuring comprehensive data collection and timely reporting to commercial insurance carriers
• Regularly update all claims files in claims database and categorize and save pleadings, status reports, and other documents to electronic filing system
• Track and calendar all deadlines stemming from scheduling orders
• Coordinate with internal legal counsel, external counsel, external adjusters, insurance partners, and other stakeholders
• Manage complex calendars, schedule meetings, and coordinate conflicts
• Update database and other spreadsheets with defense costs, settlement payments, and expenses
• Prepare expense summaries as needed for leadership
• Verify that legal and vendor invoices align with current activity
• Process invoices, payroll, reimbursements, and other financial transactions
• Screen and triage telephone calls
• Prepare correspondence, memoranda, reports, presentations, meeting agendas, and minutes, often involving confidential or sensitive information
• Open, sort, and distribute mail
• Create and maintain organized electronic files
• Maintain office supplies and prepare inventory and purchase orders

Requirements:

• 5-7 years in a litigation, risk management, or insurance environment. Experience with database management, running reports, strong Excel experience and administrative experience. Previous experience in a healthcare setting is highly preferred. Must be a self starter with critical thinking skills to problem solve in a fluid environment.
• High School Diploma or GED required; Associate's degree preferred

Key Words

Legal Secretary

Database Management

Critical thinking

Pay Range: $27.90 to $41.85 Based On Experience

Benefits:

Medical, dental, and vision coverage starting the first of the month after hire, plus wellness programs and mental health support

403(b) retirement plan with employer match, pension, and life and disability insurance

Tuition reimbursement toward advanced degrees and specialty certifications

Generous paid time off, fitness discounts, and free on-site parking