Office Administrator

• Two or more years of relevant experience in administration, office coordination, customer service, executive support, or a related role.
• Strong organizational and time-management skills, with demonstrated ability to manage multiple priorities and follow tasks through to completion.
• Excellent written, verbal, and interpersonal communication skills.
• Strong attention to detail and commitment to accuracy.
• Demonstrated professionalism, discretion, and sound judgment when handling sensitive or confidential information.
• Ability to work independently, take initiative, solve routine problems, and recognize when to seek guidance.
• Strong computer skills, including proficiency with Microsoft Office or similar productivity tools, and the ability to learn new systems and technology.
• Ability to work collaboratively and provide responsive, service-oriented support to colleagues and a wide range of external constituents.
• High school diploma or equivalent combination of education, training, and experience.

• Experience providing administrative support to executives, senior leadership, Boards of Directors, or committees.
• Experience with meeting and event coordination, including preparing agendas, materials, and other supporting services.
• Experience with billing, accounts receivable, database systems, or client account administration.

• Provide administrative support to the CEO/General Manager and members of the Senior Leadership Team as needed and directed.
• Coordinate calendars, meetings, appointments, and other scheduling involving organizational leadership.
• Assist with correspondence, documents, presentations, reports, and other administrative materials.
• Prepare for meetings by coordinating schedules, assembling materials, reserving meeting space, arranging technology, and managing other logistical needs.
• Assist leadership with special projects and administrative needs that cross departmental lines.

• Serve as an administrative liaison to BPR's Board of Directors and its Executive Committee in coordination with the CEO/General Manager and designated Board leadership.
• Maintain Board and committee calendars and rosters and coordinate meeting schedules.
• Prepare and distribute meeting notices, agendas, supporting materials, and Board packets.
• Attend designated Board and committee meetings and prepare accurate meeting minutes.
• Maintain organized and accessible Board and committee records in accordance with organizational recordkeeping practices.
• Coordinate meeting logistics, including room reservations or facility rentals, virtual meeting access, catering, technology, materials, and other arrangements.
• Assist with Board member communications, onboarding materials, contact information, and other administrative needs.

Office Administration & Audience Services

• Serve as a welcoming and professional first point of contact for listeners, donors, visitors, vendors, community members, and others interacting with BPR.

• Answer, respond to, and appropriately route incoming telephone calls, general email inquiries, correspondence, and other communications.
• Receive and distribute mail, deliveries, and other incoming materials.
• Maintain organized electronic and physical filing systems and assist with records management, retention, archiving, and retrieval.
• Help ensure common office and meeting spaces are functional, professional, and appropriately supplied.

• Provide administrative support for BPR's Business Sponsorship activities.
• Prepare and process sponsorship invoices, deposits, and related billing documentation in coordination with Finance and Business Sponsorship staff.
• Assist Business Sponsorship staff with correspondence, reports, documentation, and client service/collections needs.
• Help maintain accurate information across applicable financial, sales, and customer management systems.

• Coordinate logistics for internal and external meetings, retreats, community events, donor activities, and other organizational gatherings as assigned.
• Arrange meeting and event spaces, catering, supplies, equipment, signage, registrations, and other logistical needs.
• Assist with event preparation, execution, and follow-up.
• Provide administrative support for BPR's volunteer activities, including communications, scheduling, keeping records, and coordination with staff overseeing volunteer projects.
• Help welcome and orient volunteers and ensure they have appropriate information and resources for assigned activities.
• Participate in station events and special initiatives as needed.

• Represent BPR by attending functions 
• Participate in on-air fund drives and team initiatives
• All other duties as assigned