Office Administrative Assistant

Office Administrative Assistant

The Prototyping Manufacturing and Integration Division (PMID) of Applied Research Associates (ARA), Inc., has an exciting opportunity for a full-time Office Administrative Assistant who truly understands the value and importance of providing exceptional administrative support services. Working onsite and rotating between two site locations in Huntsville, AL, and Madison, AL, this position will provide administrative support which includes assisting with processing accounts payable documents through our corporate accounting system. Looking for an administrative professional who possesses a firm knowledge of office procedures, business practices, and customer service.

Responsibilities & Must Haves as an Office Admin. Asst.:

• Greeting visitors, answering telephones, directing calls, and taking messages
• Managing conference room calendars
• Supply ordering and restocking
• Process purchasing requests and accounts payable invoices through purchasing system
• Custodian of purchasing credit card and responsible for ensuring appropriate documentation is submitted with credit card usage requests
• Support Division Administrator with various administrative and operational responsibilities as required
• Ability to manage and prioritize numerous assignments in a high-volume environment
• Organized individual, with excellent attention to detail, who can multi-task and change priorities quickly to effectively work in a rapidly changing office environment
• Effectively communicates with various customers, employees, and executive stakeholders
• Self-motivated with the ability to work proactively and achieve results without close supervision
• Innovative and creative thinker, results oriented problem-solver, with a 'can do' attitude and a friendly, outgoing personality
• Intermediate proficiency in Microsoft Office Suite (Outlook, Excel, Word, and PowerPoint)
• Intermediate proficiency with Adobe Acrobat
• Ability to obtain and maintain a minimum of a SECRET clearance from the US Department of Defense
• High School diploma or equivalent and 1-2 years of related clerical, office &/or accounts payable experience
• Ability to be on-site, Monday – Friday, 7:30am – 4:30pm. Duty location will rotate between 2 sites located 15 minutes apart (airport area/Greenbrier Parkway)
• Occasional flexibility with work hours due to guests/events
• Ability to sit &/or stand for long periods of time, stand, sit, stoop, bend, crouch, crawl, climb, hold and move items with hand, multilimbed coordination, finger dexterity, arm-hand steadiness, push, pull, and lift 50lbs independently and over 50lbs with assistance

This will "WOW" us if you have the following:

• Familiar with Deltek/Costpoint
• Advanced-to-Expert level proficiency in Microsoft Office Suite and Adobe Acrobat

*Note: A Microsoft Office Suite Assessment may be administered to assess a proficiency level.

Please apply at careers.ara.com for the Office Admin. Asst. position.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.