Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Administrative Assistant/Receptionist

$19 per hour

Advocates

Administrative ReceptionistStarting Rate: $19.00/hourSchedule: Monday through Friday 8am-4pmThe Administrative Receptionist creates a welcoming environment in which visitors are greeted and requests are managed. This position is responsible for efficient and accurate office procedures; inventory, requisition and distribution of program and office supplies; providing administrative support to the program managerial staff and assisting with projects.At Advocates, we provide comprehensive services for people facing developmental, mental health, or other life challenges.We're a nonprofit, mission-driven organization with a person-centered approach, empowering the individuals we support to make choices, build independence, and live full, meaningful lives. Our work is rooted in respect, compassion, and inclusion, and we envision a world where individual differences are appreciated and celebrated.At Advocates, we value the ideas, experiences, and contributions of employees and are committed to fostering a supportive, welcoming culture where everyone can grow and thrive.Minimum Education RequiredHigh School Diploma/GEDResponsibilitiesProvide administrative support to the management and leadership of Day & Employment Services, as directed.Answer all incoming telephone calls and direct the caller to the appropriate individual. Provide callers with information and review all voicemail for senior leadership.Welcome and direct all visitors to the program. Connect visitors to the appropriate staff.Responsible for the daily opening and closing of the program's reception and main entrance areas. Ensure the reception area is kept neat and cleanWork in partnership with leaders to plan and coordinate events including managing logistics.Coordinate appointments and staff meetings, serve as the point of contact for meeting communications and for confirming participation. Maintains a visual schedule at reception area.Attend various meetings & take meeting minutes, as requested. Handle all follow up to meetings including typing and distributing meeting minutes.Develops and maintains accurate and complete data collection and ongoing required documentation for day services program projects. Continues to monitor for accuracy, completeness, and integrity.Input all program attendance sheet data for individuals and interface with the financial department on billing issues, as directed.Mail and track participants required paperwork for admittance and ongoing support.Oversight of receipts and tracking for leadership billing statements and petty cash, as directed.Maintain ordering of necessary supplies for all cost centers.Supervise the maintenance of all office equipment, including copiers, and mail machine. Ensure supplies are in stock.Follow procedures for systematic retention, protection, retrieval, transfer, and disposal of records.Ensure that all cleaning and kitchen supplies are stocked appropriately.Maintain and replenish routine job development supplies including staff business cards and program brochures with guidance from the VP of Day & VP of Employment Services.Assist with facility and vehicle scheduling/maintenance. Coordinate all maintenance orders with the Facilities Department and Senior Director of Operations. Coordinate cleaning tasks with custodian or nightly cleaning crews.Responsible for reception area coverage, maintaining schedule and training of back-up assistance.Maintain necessary certifications (CPR, First Aid, Safety Care).Ensure that individuals we support are treated with dignity and respect in accordance with Advocates Human Rights Policy.QualificationsHigh School Diploma or GED and 1 year administrative or receptionist experience.Demonstrated understanding of and competence in serving culturally diverse populations.High energy level, superior interpersonal skills and ability to work both independently and in a team atmosphere.Ability to manage projects from concept to completion.Experience with office procedures and equipment with a strong working knowledge of Microsoft Office Suite.Excellent organizational skills and the ability to multitask.Must possess the ability to read and speak English.Advocates is committed to cultivating a diverse and welcoming community where everyone feels respected and valued. Advocates fosters a culture of inclusion that celebrates and promotes diversity along multiple dimensions, including race, ethnicity, sex, gender identity, gender expression, sexual orientation, partnered status, age, national origin, socioeconomic status, religion, ability, culture, and experience.We are committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application, interview or hiring process, please contact Human Resources.

Vacancy posted 3 days ago
Similar jobs that could be interesting for youBased on the Administrative Assistant/Receptionist in Franklin, MA vacancy
  • $19 per hour

     ...Administrative Receptionist Starting Rate: $19.00/hour Schedule: Monday through Friday 8am-4pm The Administrative Receptionist creates...  ...administrative support to the program managerial staff and assisting with projects. At Advocates, we provide comprehensive services... 
    Suggested
    Work at office
    Monday to Friday
    Night shift

    Developmental Services, Inc.

    Franklin, MA
    5 days ago
  • A leading mobility solutions company is seeking an Office Administrator to manage operations at their Bellingham headquarters. The role involves handling mail, visitor management, office supply inventory, and providing administrative support to senior leadership. Ideal... 
    Suggested
    Work at office

    Fountain

    Bellingham, MA
    5 days ago
  • $25 - $35 per hour

     ...home that rewards excellent work, effort, and collaboration, Barrett is the place for you! The Position: The Senior Administrative Assistant, under the general supervision of the Barrett Executive, provides a high level of day-to-day administrative,... 
    Suggested
    Hourly pay
    Work at office
    Remote work
    Work from home
    Monday to Friday
    Flexible hours

    Barrett Distribution

    Franklin, MA
    3 days ago
  • $16 - $20 per hour

     ...Part Time Administrative AssistantFranklin Ford is seeking a motivated Part Time Administrative Assistant to join our team in Franklin, MA. This role involves providing essential administrative support to ensure smooth daily operations and efficient office management.We... 
    Suggested
    Hourly pay
    Part time
    Work at office
    Monday to Friday

    Jack Madden Ford

    Franklin, MA
    3 days ago
  • $21 - $25 per hour

     ...Overview Dental Receptionist - Endodontic Center We are seeking a friendly and organized Dental Receptionist to join our...  ...accurate data entry Coordinate patient flow and assist with administrative support as needed Ensure compliance with patient confidentiality... 
    Suggested
    Hourly pay
    Full time
    Part time
    Work at office
    Local area
    Monday to Friday
    Flexible hours

    Specialized Dental Partners

    Wrentham, MA
    2 days ago
  • $20 - $25 per hour

     ...driven to learn from one another.The OpportunityAs a Medical Receptionist, you will be the first face a patient or visitor sees when they...  ...and professional manner, addressing inquiries and providing assistance both in person and over the phone.Payment Collection: Collect... 
    Hourly pay
    Daily paid
    Full time
    Temporary work
    Part time
    Work at office
    Shift work
    Night shift
    Weekend work

    ConvenientMD

    Bellingham, MA
    5 days ago
  • Franklin Ford is seeking a motivated Part Time Administrative Assistant to join our team in Franklin, MA. This role involves providing essential administrative support to ensure smooth daily operations and efficient office management. We are looking for someone who is... 
    Part time
    Work at office
    Monday to Friday
    Flexible hours

    Jack Madden Ford

    Franklin, MA
    3 days ago
  • Franklin Ford in Franklin, MA is seeking a motivated Part Time Administrative Assistant to join our team in the afternoons. The role provides essential administrative support to keep daily operations running smoothly. You will manage files, answer calls and emails, schedule... 
    Part time
    Work at office
    Flexible hours

    Jack Madden Ford Sales Inc

    Franklin, MA
    5 days ago
  • Mansfield Public Schools invites applications for an Office Assistant at Qualters Middle School in Mansfield, MA. This part-time daytime role supports front-office operations and daily administrative tasks in a busy school environment. Key duties include greeting visitors... 
    Part time

    Mansfield-Public-Schools

    Mansfield, MA
    2 days ago
  • Business Office Manager - Assisted Living Pay: (salary range) Company Overview Our community ispart of a growing senior living organization...  ..., and detail-oriented Business Office Manager to lead the administrative functions of our assisted living community. This role... 
    Full time
    Work at office

    All American Assisted Living at Wrentham

    Wrentham, MA
    5 days ago
  •  ...the Northeast, is seeking a Front Desk Receptionist to join our team. Full time - 40 hours...  ...outstanding customer service Answer phones and assist with scheduling appointments Verify...  ...Assist with billing, payments, and administrative tasks What We’re Looking For Experience... 
    Full time
    Work at office

    Frey Consulting Group

    Wrentham, MA
    2 days ago
  • ConvenientMD in Massachusetts is seeking a Medical Receptionist to be the first face patients see when entering a clinic. You will greet patients, register new and existing patients, collect payments, and help ensure timely visits in collaboration with the clinical team... 
    Work at office

    ConvenientMD

    Bellingham, MA
    2 days ago
  • ConvenientMD in Massachusetts seeks a friendly Medical Receptionist to welcome patients, complete registrations, collect payments, and ensure timely visits across our clinics. You will work alongside clinicians, manage notes, and navigate EMR systems with accuracy. You... 

    Socket.dev

    Bellingham, MA
    2 days ago
  • $20 - $23 per hour

     ...Revenue Cycle Representative/ Medical Receptionist to help us provide excellent customer...  ...Description : Multi-functional role, providing administrative, front desk and billing duties to...  ...~ Paid time off ~ Employee assistance program ~ Employee discount ~ Opportunities... 
    Hourly pay
    Full time
    Work at office
    Monday to Friday
    Flexible hours
    Day shift

    ASPIRE DERMATOLOGY

    Norfolk, MA
    3 days ago
  • $60k - $85k

     ...Executive AssistantThe Executive Assistant, under the general supervisor of a Barrett Executive, will provide high-level administrative and organizational support to the President and other senior staff.This position works Monday through Friday, with the opportunity to... 
    Work at office
    Remote work
    Monday to Friday
    Flexible hours

    Barrett Distribution

    Franklin, MA
    4 days ago
  •  ...descriptions as needed. Collaborate with hiring managers to understand team needs and facilitate candidate lifecycle processes. Administrative duties –  Schedule interviews, draft questions, attend job fairs and other recruiting events. Perform other duties as assigned... 
    Work at office

    TARA SURYA, LLC

    Bellingham, MA
    a month ago
  •  ...Gastro Health Part-Time Administrative AssistantGastro Health is seeking a part-time administrative assistant to join our team! Gastro Health is a great place to work and advance in your career. You'll find a collaborative team of coworkers and providers, as well as consistent... 
    Part time
    Work at office
    Local area
    Weekend work
    Afternoon shift

    Gastro Health

    Framingham, MA
    5 days ago
  •  ...Administrative AssistantThe Administrative Assistant serves as a primary point of contact for patients coming for Rehab Services (Physical, Occupational, and Speech Therapy) needs. This role is responsible for delivering excellent customer service by professionally handling... 

    Aya Healthcare

    Attleboro, MA
    5 days ago
  • $20.5 - $24 per hour

     ...supports, and career development opportunities. Apply today and earn a sign-on bonus (pro-rated for part-time)! Administrative Assistant Milford Salary Range: $20.50 - $24.00/hour depending on experience + sign-on bonus (half paid after 6 months of... 
    Part time
    Work at office
    Relocation package

    Wayside Youth & Family Support Network

    Milford, MA
    1 day ago
  • $20 - $22 per hour

     ...00/hour Schedule: 4 weekdays for 8 hours, between the hours of 8am-8pm, one weekend day required. (Days will be discussed) The Administrative Specialist creates a customer-friendly environment in which visitors to the clinic are greeted, phone requests are managed, and... 
    Weekend work
    Weekday work

    Advocates

    Framingham, MA
    6 days ago
  •  ...SUMMARY : The Senior Administrative Assistant provides administrative and operational support to the organization. This role manages priorities, coordinates key activities, and handles confidential information with sound judgment and discretion. Duties and Responsibilities... 
    Work at office
    Weekend work
    Afternoon shift

    The Kraft Group

    Foxboro, MA
    4 days ago
  •  ...Administrative Assistant - SeniorLocation: Framingham, MAOnsite Flexibility: HybridContract DetailsPosition Type: ContractContract Duration: 7 monthsPay Rate: $34.00 / Hour (USD)Shift / Schedule: Tuesday and Wednesday in office; 36.25 hours per weekWork Authorization:... 
    Work at office
    Work visa
    Shift work

    Global Technical Talent

    Framingham, MA
    5 hours ago
  •  ...disclosure of confidential information; performs clerical and receptionist duties in accordance with hospital and departmental policies and...  ...copier, scanner, telephone)Occasional standing and walking to assist patients, retrieve files, or communicate with clinical... 
    Work at office
    Shift work

    Aya Healthcare

    Attleboro, MA
    2 days ago
  •  ...We’re looking for an experienced and organized Receptionist to join the team at Restorative Massages & Wellness, LLC. In this role, you will be responsible for overseeing the daily operations of the front office and managing the reception team. You will ensure the front... 
    Part time

    WizeHire

    Norwood, MA
    3 days ago
  • $500 per month

     ...publications.Distributes written communication, accepts and signs for deliveries (mail, prescriptions, etc.).Maintains copy and fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.Creates and prints fax cover sheets, memos, correspondence, reports,... 
    Full time
    Part time
    Work at office
    Shift work

    Atria Senior Living

    Lincoln, RI
    5 days ago
  •  ...distributes badges, and manages sign-in - Handles incoming calls - Prepares and sets up meeting rooms - Supports other general administrative tasks as neededMust Have Skills: - Strong Communication Skills - Clear, professional verbal and written communication - Collaboration... 

    AA2IT

    Walpole, MA
    3 days ago
  •  ...disclosure of confidential information; performs clerical and receptionist duties in accordance with hospital and departmental policies and...  ...copier, scanner, telephone)Occasional standing and walking to assist patients, retrieve files, or communicate with clinical... 
    Daily paid
    Full time
    Work at office
    Shift work

    Sturdy Health

    Attleboro, MA
    5 hours ago
  • $15 - $15.5 per hour

     ...Job Description Balance Life & Work with a New Career Opportunity (ASSISTED LIVING) Now Hiring Receptionist Sharon, MA CareOne at Sharon $ 15.00 - $ 15.50 Compensation will be based on, but not limited to, experience, qualifications, credentials,... 
    Full time
    Temporary work
    Part time
    Immediate start
    Flexible hours

    CareOne

    Sharon, MA
    5 hours ago
  •  ...The Branches of Framingham, Benchmark Senior Living is looking for an Part Time Receptionist to work evenings. ~ Evenings 4pm - 8pm ~2-3 night per week Joining the Benchmark Senior Living team means putting your passion to work. Associates thrive in... 
    Part time
    Immediate start
    Night shift
    Afternoon shift

    Benchmark Senior Living

    Framingham, MA
    2 days ago
  • Job PostingSome U.S. state privacy laws offer their residents specific consumer privacy rights, which we respect as described in our privacy statement. To opt-out of our making available to third parties information relating to cookies and similar technologies for advertising...
    Part time
    Remote work

    Express Employment Professionals Defunct

    Millis, MA
    2 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Administrative Assistant/Receptionist. Be the first to apply!