Assistant

Assistant To The CMO The Assistant to the CMO serves as a critical operational partner to the Chief Marketing Officer, enabling the executive to lead effectively across a large, dynamic and cross functional marketing organization. This role blends high-level executive support with marketing operations responsibilities, requiring someone who is equally comfortable managing a complex itinerary and coordinating the on-time delivery of enterprise-wide marketing outputs. The ideal candidate is proactive, highly organized, and brings a genuine interest in sports, entertainment, and marketing. This person thrives in fast-paced environments, anticipates needs before they arise, and takes pride in making things run seamlessly behind the scenes. Essential duties and responsibilities include: Executive & Calendar Support Manage the CMO's complex and ever-changing calendar, including scheduling internal and external meetings, resolving conflicts, and ensuring the executive is fully prepared for each commitment with relevant materials and context. Travel Coordination Arrange all domestic and international travel for the CMO, including flights, ground transportation, hotel accommodations, and itinerary management; anticipate logistical needs and proactively address changes or disruptions. Expense Management Process and reconcile expense reports for the CMO accurately and on time; maintain organized records and ensure compliance with company expense policies. Meeting Coordination & Facilitation Own end-to-end coordination for leadership team meetings, cross-functional working sessions, and external engagements; develop and distribute agendas in advance, capture meeting notes and action items, and track follow-through on commitments. Marketing Operations & Output Coordination Serve as a central coordination point for marketing deliverables across the organization; work with cross functional department stakeholders to track the status of key projects, campaigns, and initiatives; maintain shared calendars and workback schedules to ensure marketing outputs are delivered on time and aligned with organizational priorities. Cross-Functional Communication & Stakeholder Liaison Act as a liaison between the CMO and internal teams, league partners, and external stakeholders; manage correspondence on behalf of the CMO as needed; triage inbound requests and route them appropriately to ensure nothing falls through the cracks. Project & Deadline Tracking Support the enterprise marketing team in managing project timelines and deliverable tracking; flag risks or delays early; help maintain visibility across concurrent workstreams so the CMO and leadership team have a clear picture of what is in progress and what requires attention. Special Projects & Ad Hoc Support Take on research, presentation preparation, and other ad hoc projects as directed by the CMO; operate with a high degree of initiative and bring a solutions-first mindset to every assignment. Qualifications knowledge areas/experience required: 5+ years of experience in an executive assistant, administrative, or operations role supporting senior leadership, ideally within a large, matrixed organization Demonstrated ability to manage complex calendars, travel logistics, and expense reconciliation with accuracy and discretion Experience coordinating cross-functional meetings and managing follow-through on action items across multiple stakeholders Familiarity with marketing operations, project tracking, or campaign workflow management in a corporate setting Preferred: Prior experience supporting a C-suite executive in a sports, media, or entertainment organization Exposure to marketing project management tools Interest in hockey and professional sports Education/certifications: Bachelor's degree or equivalent professional experience required Required skills: Strong Microsoft Office skills, particularly PowerPoint Highly developed verbal and written communication skills with the ability to influence at leadership levels Highly organized, attention to details and strong follow-through A positive energetic attitude Core competencies: Accountability Adaptability Communication Critical Thinking Inclusion Professionalism Teamwork & Collaboration The NHL offers U.S. regular, full-time employees: Time to Recharge: Utilize our generous Paid Time Off (PTO) to focus on your well-being and ensure a healthy work/life balance. PTO includes paid holidays, vacation, personal and sick days, plus an extra day off for your birthday. Ability to Focus on your Health: Along with competitive salaries, the NHL offers comprehensive health benefits to employees and their eligible dependents effective on their first day with us there is no waiting period. The NHL subsidizes a large portion of the health benefits costs, therefore your cost for medical, dental and vision coverage is minimal. We also offer our employees and members of their household access to our Employee Assistance Program (EAP) to support mental, physical, and financial health. In addition, employees have access to a digital wellness resource designed to improve health and happiness through courses in sleep, movement, and focus. These services are confidential and at no-cost to our employees. Childcare Leave: Because your family is the NHL family, employees are offered comprehensive Childcare Leave to welcome your new addition. The primary caregiver to the child is entitled to up to 12 weeks of paid Childcare Leave, at full pay, following the birth, adoption, or placement of a child. Employees that are not the primary caregiver to the child are entitled to up to 6 weeks of paid Childcare Leave, at full pay, which must be taken within the first 6 months following the birth, adoption, or placement of a child. Confidence in your Retirement Goals: Participate in the NHL's Savings Plan which includes a 401K (pre-tax and Roth options) plus non-elective (employer) contributions to keep your retirement goals on track. A Hybrid Work Schedule: The NHL recognizes the value of flexibility in work locations/schedules to help our employees balance work/life priorities. Hybrid work schedules are available for a majority of our roles. Our New Headquarters: Our new, state of the art, offices are located at One Manhattan West in Hudson Yards. When you're in the office, you can conduct meetings in one of our high-tech conference rooms, have lunch with a view or play in the game room. Employees can also enjoy New York's newest neighborhood that is home to more than 100 shops, culinary experiences, and public artwork. A Savings for Commuting: Participate in the NHL's pre-tax commuter benefit plan which helps offset the financial cost of traveling to and from our office. NHL Partner Rates: Unlock exclusive pricing from our Partners that include savings on travel, consumer goods and services, plus the NHL Store. Life at the NHL: In your first few days, you meet with your new teammates and the HR Team. You have the opportunity to learn more about the NHL and our workplace culture. Employees are invited to play hockey during our Tuesday Night Skate at Chelsea Piers, join our Employee Resource Groups and more. You are a part of our team and we encourage you to be your authentic self, adding to our dynamic workplace culture. Salary Range: $80-85K Actual base pay for a successful candidate will be determined based on a variety of job-related factors, including but not limited to: experience/training, market demands, and geographic location.