Office Assistant

Capital Vacations

Purpose

The Office Assistant provides administrative support for the Resort, Board of Directors, General Manager, Regional VP of Operations, and staff.

Principal Duties and Responsibilities

Responsibilities listed may not apply to all locations
Assists the General Manager and management team as needed
Assists with meeting preparations (resort owners, staff, etc.)
Takes notes and prepares minutes for all meetings
Assists with payroll processing and distribution as needed
Assists with review of timecards for accuracy and then sends to all managers for review and editing
Files documents
Assists with orientation of all new hires, completing new hire paperwork and submitting to HR
Works directly with HR to complete and submit worker's comp claims, insurance enrollments, etc.
Assists with customer service issues
Monitors daily sales, prepares and makes deposits, records and files payables
Assists with other departments as necessary; Hospitality, Activities, Housekeeping, etc.
Responsible for incoming and outgoing correspondence, processing and deliver mail daily
Maintains inventory of office supplies, uniforms, and orders
Codes and processes invoices and submits check requests to the accounting department
Assists with other related functions for managers, employees, and guests
Performs all other related duties and projects as assigned

General Statement - Performs the job assigned, complying with Company policies and procedures, business code of ethics, FLSA regulations, and all applicable laws, as well as ensuring confidentiality, reliability, quality, and productivity.

Job Requirements

Education, Essential Training / Certifications, and Experience:

High School Diploma/GED
2-3 years of experience in the hospitality field

Skills, Knowledge, and Abilities:

Advanced computer skills proficient in Microsoft Office-Word, Excel, Access, PowerPoint, Publisher
Strong experience in operating and maintaining office equipment, computers, copiers, facsimile, postal meters and calculators
Excellent organizational and prioritizing skills
Excellent customer service and problem-solving skills
Excellent communications skills; verbal and written, bilingual preferred
Ability to multi-task
Ability to work independently
Ability to analyze customer needs and assist in resolving all customer challenges and stressful situations
Dependable with excellent attendance and punctuality
Flexible schedule, ability to work additional hours, weekends and holidays

Shift: Additional hours may be needed to cover shifts, meet deadlines and business needs

Regular Hours and Weekend

Travel:

Up to 25%

Apply

Vacancy posted 2 days ago

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