Manager, Production Planning

Manager, Production Planning

Location: CA-Vista, US Contract Type: Regular Full-Time Area: MANUFACTURING

Would you like to join an international team working to improve the future of healthcare? Do you want to enhance the lives of millions of people? Grifols is a global healthcare company that since 1909 has been working to improve the health and well-being of people around the world. We are leaders in plasma-derived medicines and transfusion medicine and develop, produce and market innovative medicines, solutions and services in more than 110 countries and regions.

Summary: The Manager, Production Planning is responsible for leading the Bio Supplies Production Planning group and represents the site on global, cross-functional and cross-site teams. The incumbent is also responsible for developing and executing a production plan that maximizes the utilization of manufacturing capacities and manages Diagnostics, Cell Therapy and WIP inventories towards financial targets. This position requires basic knowledge of manufacturing and the ability to analyze and offer contingency plans when situations arise that may impact throughput and the supply plan. The Manager, Production Planning must be able to analyze, manage, motivate, negotiate, and propose solutions. As guided by the objectives of the company, the Manager, Production Planning plays a significant role as it relates to ensuring the proper process controls, reports and systems are in place, allowing flexibility to demand signals while optimizing revenue plans, production throughput and efficiencies, and on-time delivery metrics. The position oversees a staff of Production Planners and Supply Planners and will be responsible for performance management and career development of these employees. The position ensures effective planning, compliance to cGMP and SOX regulations and regulatory requirements.

Primary Responsibilities:

• Prepares production plans and manufacturing activity levels in support of financial and inventory targets.
• Develops detailed manufacturing activity loads.
• Monitors manufacturing performance against budget and communicates issues that require corrective action with alternative solutions.
• Ensures timely resolution of issues that impede the flow of production and market supply.
• Establishes capacity requirements and provides risk/benefit analysis as related to manufacturing activity levels.
• Oversee the development and execution of production plan for the site including decision making regarding planned and unplanned downtime, project implementation, manufacturing constraints and opportunities to ensure throughput is sufficient to meet delivery and financial objectives.
• Makes recommendations on how to address issues requiring resources beyond the Production Planner/Supply Planner scope of responsibility.
• Meets "On Time, In Full" (OTIF) objectives monthly.
• Participates in the weekly manufacturing/packaging schedule review to prioritize production orders to meet OTIF.
• Responsible for the management of Diagnostics and Cell Therapy inventories.
• Develops WIP targets and manages inventory towards financial goals.
• Ensures sufficient levels of unrestricted WIP are available to meet weekly production schedules.
• Monitors WIP expiry to prevent expiration prior to use.
• Manage proper inventory levels established for each WIP stage to avoid shortages and excesses.
• Selects WIP to maximize throughput for stages with excess inventory.
• Ensures timely identification and destruction of excess WIP inventory.
• Monitors WIP levels and production plans for all site areas to proactively adjust production plans based on performance of supplying/receiving departments.
• Works directly with Finance and Warehouse to provide updates on scrap identification and destruction progress.
• Responsible for product allocations to minimize scrap.
• Responsible for overseeing the quarterly Excess & Obsolete (E&O) Process and verifying scrap projections are met as planned.
• Provides management with weekly/monthly analysis of production department performance for Diagnostics and Cell Therapy.
• Oversees regularly scheduled production planning meeting.
• Leads daily meetings while maintaining and monitoring KPI's to meet site goals.
• Establishes priorities for Manufacturing, Quality, and Logistics to meet market demands.
• Communicates barriers in meeting required activity levels.
• Provides alternative solutions for capacity and throughput improvements.
• Ensures SAP is utilized compliantly to track inventory, schedule manufacturing, create/release manufacturing orders, and create product inspection lots.
• Provides expertise in SAP Planning, Scheduling, Inventory Management and Master Data management to the site.
• Participate in SAP functionality implementation projects, as well as, the implementation of new software/applications required for new products.
• Manages the on-going maintenance of computer applications.
• Responsible for ensuring all production orders are created and released correctly and on time to maintain the manufacturing schedule.
• Manages a staff of Production Planners and Supply Planners.
• Plans and organizes departmental responsibilities and participates in human resource issues.
• Sets goals and objectives, monitors and supports work completion and develops staff through coaching, continuous education and directing.
• Resolves inter/intra departmental conflicts.
• Serves as a key contact for materials management issues.
• Partners with Demand Planning, Procurement, Regulatory Affairs, Quality, Manufacturing and Manufacturing Sciences colleagues to create launch/phase out production plans for Diagnostics/Cell Therapy products.
• Monitors all material shortages and participates in the review and implementation of alternative materials.
• Participates in process improvements and evaluates lot sizes to optimize build quantities and reduce scrap.
• Regularly evaluates internal requirements (e.g. R&D, QC, MS) to optimize the manufacturing schedule.
• Leads investigations, Temporary Change Controls, Document updates and CAPAs, as assigned.

Additional Responsibilities:

• May participate on cross-functional and cross-company teams.
• Must operate in a highly regulated (cGMP) environment and have a basic understanding of market quality and regulatory requirements.
• Interact daily with all levels of employees to include production floor personnel, supervisors, Managers, Directors, Purchasing, Regulatory, Global Demand Planning, Customer Service, Product Regional Directors, Validation, Quality Operations, Engineering, PMO, Finance, Logistics and Technology to ensure supply plan and other key business objectives are achieved.
• Good negotiation skills with the ability to influence others to achieve the company's vision.

Knowledge, Skills, and Abilities:

• Basic knowledge of manufacturing processes, regulatory requirements and capacity constraints.
• Basic MRP knowledge (i.e. SAP).
• Must have good analytical skills and the ability to develop alternate proposals.
• Ability to develop customer and peer relationships through collaboration, respect, professionalism, trust, and integrity.
• Basic Production and Supply Planning processes, manufacturing constraints, regulatory requirements and cGMP
• Must be able to effectively manage a workforce of diverse employees and foster teamwork amongst site departments as well as cross company/cross site personnel.
• Must have basic knowledge of Supply Chain management processes including inventory management, capacity planning and work center scheduling.
• Must be able to provide high levels of customer satisfaction to both internal and external customers in a dynamic environment.
• Strive to satisfy customer demands in an environment with many unknowns.
• Good decision-making skills.
• Makes proposals about key decisions impacting overall business objectives pertaining to product deliveries, WIP dating, and overall production throughput directly affecting product availability to patients.
• Must be quality focused.

Education and Experience:

• Minimum Bachelor's Degree in Business, Operations, Material Management, Science or related field preferred.
• Advancing Productivity Innovation and Competitive Success (APICS) or similar professional certification preferred.
• Typically requires a minimum of 8 years of related experience.
• Project or technical leadership experience required.
• Supervisory or management experience is required.
• Incumbent must SAP experience and strong Excel skills.

Occupational Demands:

• Occupational Demands Form # 10: Work is performed in an office environment with exposure to electrical office equipment. Personal protective equipment required such as protective eyewear, garments and gloves when entering controlled manufacturing environment.
• Frequently sits for 6-8 hours per day.
• Repetitive hand movement of both hands with the ability to make fast, simple, repeated movements of the fingers, hands, and wrists.
• Occasionally walks and stands.
• Occasionally bends and twists neck.
• Light to moderate lifting and carrying objects with a maximum lift of 25lbs.
• May require travelling to site locations.
• Able to communicate information and ideas