Preparedness Coordinator (Extra-Help)

Overview The Oxnard Fire Department, Emergency Services Division, is searching for an Extra Help Preparedness Coordinator. This position supports the Emergency Manager by conducting community presentations, engaging in outreach events, and providing bilingual (English and Spanish) educational materials to enhance community preparedness and resilience. It involves interacting with diverse audiences, distributing information, and fostering strong community relationships to improve awareness and participation in emergency preparedness programs. Responsibilities Deliver engaging emergency preparedness presentations in both English and Spanish to a wide range of audiences, including schools, neighborhood groups, and local organizations. Represent the City at community events by staffing outreach booths, sharing resources, and answering questions related to emergency preparedness. Develop and translate culturally relevant outreach materials to ensure accessibility for Spanish‑speaking residents. Provide administrative and logistical support to the Emergency Manager, including answering phone calls, assisting with inventory management, tracking outreach activities, maintaining program records, and helping coordinate events and trainings. Monitor and document community participation, feedback, and program impact to support program evaluation and reporting. Perform other related duties as assigned. Additional Position Duties Provides complex administrative support, assists in providing management analysis work and/or oversees administrative or fiscal support operations of assigned unit. Oversees and provides support in the review, analysis and processing of transactions related to assignment area. Reviews and resolves issues and complaints; facilitates collaborative efforts and effective resource utilization; interfaces with internal and external stakeholders to provide quality service and support related to assigned area. Performs research, gathers pertinent information, tracks and analyzes data, and prepares reports and documents; may prepare agenda items; maintains financial and business reports; assists with procuring goods and services; monitors, maintains and reviews operating expenses, account assignments and/or budget reporting. Maintains and oversees the maintenance of databases, website content, files, records and/or departmental documentation; ensures adherence with records retention policies and procedures. Performs other duties of a similar nature and level as assigned. Position Specific Responsibilities Might Include Researching, collecting and compiling data. Performing basic statistical analyses. Overseeing office purchasing processes. Participating in the RFP process. Performing administrative support including calendaring, arranging travel, filing and managing correspondence. Performing financial transaction processing including monitoring budget activity. Serving as the first point of contact and representative of an area or function on behalf of an executive. Management Analysis/Program Administration Coordinating the administrative, procedural and logistical aspects of programs and projects to assist higher level staff, supervisors or managers. Serving as a liaison to functions outside of the assigned department and/or to boards/committees. Processing transactions regarding department/work unit payroll, accounts payable/receivable, purchase orders and requisitions, invoices, contracts and personnel forms. Serving as the primary point of contact for information dissemination and data gathering. Preparing newsletters and marketing materials. Providing program‑related community education outreach. Assisting with the development and editing of policies and procedures. Coordinating program functions and events. Providing technical assistance and training. Qualifications Education and Experience High School Diploma or GED and five (5) years of related experience, including three (3) years advanced administrative support, customer service, and paraprofessional analytical work comparable to an Administrative Services Specialist, Senior in area of assignment; OR Associate’s degree (or 60 units) in a related field such as business administration, and three (3) years advanced administrative support, customer service, and paraprofessional analytical work comparable to an Administrative Services Specialist, Senior in area of assignment. Licensing/Certifications Some positions may require the possession of or ability to obtain a valid class C California driver’s license. Other Requirements Must be able to effectively communicate in English, both orally and in writing. Highly Desirable Fluent in English and Spanish (both written and verbal). Strong public speaking and interpersonal skills. Experience in community outreach or preparedness initiatives. Passion for community service and emergency preparedness. Ability to work flexible hours, including evenings and weekends. Equal Opportunity & Legal Requirements The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability or sexual orientation. The City of Oxnard makes reasonable accommodation for individuals with disabilities. Employees are required to provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986. Employees must participate in the City’s direct deposit plan and are paid on a bi‑weekly basis. All public employees are required to serve as disaster service workers subject to assigned disaster service activities. #J-18808-Ljbffr City of Oxnard