Administrative Technician

Administrative Technician

Join the City of Santa Rosa as an Administrative Technician! This recruitment is promotional and open to the public. Applications are welcomed from qualified internal and external candidates. Employees interested in a transfer opportunity should also apply now.

This recruitment will establish both a general eligibility list and a promotional eligibility list to fill current and future vacancies throughout the City. The eligibility lists may be used to fill vacancies as they occur, based on the needs of the City and individual departments. There are currently (2) two vacancies for this position: one in the Planning and Economic Development Department (PED) and one in the Police Department. Candidates may be selected from either the promotional eligibility list or the general eligibility list for either vacancy, based on the needs of the City and the respective department. If you are interested in this position or a possible future Administrative Technician position at the City, should one become available, including transfer opportunities, you are strongly encouraged to apply now.

The City of Santa Rosa is committed to building a workforce reflective of our community and establishing a lasting culture of equity and belonging within our organization. Our collective talents and expertise contribute to high-quality public services that support a vibrant, resilient, inclusive City for our community and visitors. We celebrate a diverse workforce and welcome all qualified candidates to apply.

The benefits of City employment include a challenging, rewarding work environment, excellent salary, retirement through CalPERS, a competitive leave accrual package, your choice of health plans, a flexible spending program, employer contributions to a Retiree Health Savings plan, and top of the line employer paid vision and dental coverage. Additional benefits include 13 paid holidays annually, plus 1 to 3 'floating holidays' per year, depending on start date and years of service; $500 annually for wellness; unlimited free bus rides on CityBus and Sonoma County Transit; the City is a Public Service Loan Forgiveness (PSLF) qualifying employer; and paid family leave.

Administrative Technicians provide a full range of technical and complex administrative support to different City administrative and operational functions. Incumbents are expected to develop knowledge in the area of assignment and work with a high degree of independence. Depending on assignment, incumbents assist management and professional staff in areas such as budget preparation and monitoring; human resources administration; program administration and coordination; contract and grant administration; project and event coordination; operational and workflow analysis, data collection, management, and reporting; and website management.

The successful candidate will demonstrate a history of high-quality administrative support, transferable to effectively assist with projects and services for the related division. Additionally, the successful candidates will have skills in establishing effective working relationships with staff at all organization levels, communicating effectively with tact and diplomacy, prioritizing and completing multiple tasks of varying complexity and urgency in a timely and efficient manner, and using independent judgement and managing confidential information.

The successful candidate for all position assignments in this class will possess exceptional administrative, organizational, and communication skills; the ability to read, interpret, and apply complex information; initiative and skill in conducting detailed research and completing complex assignments in support of projects and programs; and be able to demonstrate proficiency with a variety of software, including spreadsheets, word processing, presentation, and database software programs. Administrative Technicians are expected to have the ability to prepare confidential and/or complex reports, letters, memoranda, meeting agendas, and other materials in support of professional and management level staff, possess the ability to use proper punctuation, spelling, and grammar, have exceptional customer service skills, and strictly maintain the security and confidentiality of information.

Santa Rosa - a wonderful city to call home: The City of Santa Rosa is nestled in the center of famous Sonoma Wine Country, located just 55 miles north of San Francisco and 30 miles east of the Pacific Ocean with a population of approximately 180,000. Santa Rosa serves as the County seat and the center of trade, government, commerce, and medical facilities for the North Bay. The surrounding area is home to over a hundred wineries and vineyards and many beautiful parks and recreational facilities, including golf courses. Santa Rosa is in the center of a nationally recognized cycling area. We boast many attractions associated with large cities, including a symphony, performing arts center, theater productions and internationally recognized restaurants, yet still retain the warmth and small town feel of decades past. Santa Rosa has been named one of the 50 greenest cities in the United States with one of the top five mid-sized downtowns in California.

The selection process: Please complete a thoughtful, thorough Supplemental Questionnaire submission. As part of the selection process, your responses to these questions will be scored using criteria specific to this position. Incomplete responses, generic responses, or responses such as 'See Resume' may not be considered. Applicants possessing the most desirable qualifications will be invited to continue in the selection process that may consist of an application and supplemental questionnaire review, followed by department selection interviews. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter.