Executive Assistant

Description

About PARIC

Since 1979 PARIC has focused on being one of the top general contractors, construction managers and design/build firms in the region. As one of the largest privately held companies in the Midwest, PARIC prides itself in investing in the community and building lasting client relationships.

PARIC people operate in accordance with our core values in a safe, client-focused manner aimed at delivering excellence. To ensure this, we recruit the highest caliber talent and provide them with the most advanced tools and training turning our clients' visions into reality.

What are our Core Values?

POWER OF ONE TEAM - Because people are the force behind every success. We have unity in purpose and diversity in talent.

EXCEEDING EXPECTATIONS - Because surpassing all expectations is so profoundly satisfying. This commitment to excellence extends to every employee and to every project.

ENHANCING OUR COMMUNITY - Because we build more than buildings. We give our time, talents and resources to a range of community efforts.

DOING WHAT WE SAY - Because as the adage says: "You're only as good as your word." If we say something is going to happen, it will happen.

Position Description

PARIC is looking for an Executive Assistant to provide high level support to PARIC's Executive Team. This position will be responsible for managing schedules, communications, and key operational tasks. The role requires independent project management, handling diverse activities, and maintaining confidentiality.

Responsibilities

• Provide executive-level support to the President and executive team, managing calendars, scheduling meetings efficiently, and resolving any conflicts.
• Coordinate and oversee company meetings, social events, and the annual company meeting, handling all logistics, budgeting, and communication.
• Keep the executive team informed of upcoming commitments, deadlines, and responsibilities, ensuring timely preparation and follow-ups.
• Manage expense reports and ensure compliance with company policies.
• Arrange and coordinate complex travel plans, including flights, accommodations, transportation, and detailed itineraries.
• Compile and organize documents, materials, and presentations needed for meetings and conferences.
• Maintain oversight and administration of AIA software and all PARIC-modified AIA templates from a PARIC lawyer.
• Act as a primary point of contact between the President, executive team, internal stakeholders, and external partners, ensuring clear and professional communication.
• Oversee and manage the companywide event budget ($200,000-$300,000), planning and executing key events.
• Facilitate and oversee charitable donation requests, ensuring alignment with company philanthropic goals.
• Manage PARIC's Heart @ Work Program and related initiatives.
• Supervise the Administrative Assistant, delegating tasks and ensuring efficient office operations.
• Oversee office maintenance, workplace planning, and space assignments for optimal efficiency.
• Continuously update and improve policies and procedures to enhance workflow and organizational efficiency.

Job Requirements

• Technical competence with Microsoft Office Suite (Word, Excel, Outlook and PowerPoint) and various other hardware/software platforms such as iPhone, iPad, Microsoft Surface, social media - Twitter, LinkedIn, etc.
• Strong organization and time management skills
• Strong problem solving and critical thinking skills
• Able to handle sensitive information with confidentiality and discretion
• Bachelor's degree strongly preferred but not required.

AAP/EEO Statement

PARIC is an Equal Opportunity Employer/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability or protected Veteran status.