Older Americans Act Program Manager

Job Description

Job Description

Job Summary:

Provide oversight, administration, and coordination of federally funded programs administered by the Area Agency on Aging of Pasco-Pinellas, Inc. (AAAPP), serving as the designated Aging and Disability Resource Center. Oversee monitoring activities and provide technical assistance to subcontractors and internal direct service programs funded by the Older Americans Act (OAA), Local Services Program (LSP), Emergency Home Energy Assistance for the Elderly Program (EHEAP), and other federally funded programs. 

Duties and Responsibilities:

• Monitor subcontractors and internal programs funded by the Older Americans Act (OAA), Emergency Home Energy Assistance for the Elderly Program (EHEAP), and Local Services Program (LSP) for compliance with State and Federal requirements.
• Evaluate assigned projects quantitatively and qualitatively utilizing discretion and independent judgment.
• Prepare written reports on projects monitored within a ninety (90) day timeframe.
• Utilize and apply eCIRTS statewide database knowledge for monitoring purposes related to data integrity and exception reporting.
• Run and reconcile eCIRTS reports monthly, including Outcome Measure tracking.
• Review and analyze Federally funded projects for budgetary compliance by collecting, organizing, and analyzing surplus/deficit reports submitted by subcontractors.
• Assist in the preparation of the programmatic sections of the Area Plan with regard to OAA and LSP.
• Assist with annual reports including, but not limited to, Outreach and Public Education reports, Civil Rights Compliance reports, and OAAPS.
• Participate in the OAA Request for Proposal and Continuing Application process.
• Prepare and submit Federal and State Reports in a timely manner.
• Review and critique proposals for OAA funding.
• Provide technical assistance to contractors, potential contractors, and the general public.
• Conduct, plan, and/or facilitate trainings as required. 
• Serve on advisory councils and committees to represent the interest of the elderly population.
• Participate in conferences, workshops and similar activities relevant to assigned areas of responsibilities.
• Participate in internal joint planning meetings.
• Assist with maintenance of agency website and social media.
• Comply with all security and confidentiality regulations.
• Participate in emergency preparedness activities consistent with DOEA and AAAPP COOP/CEMP.
• Participate in agency events, outreach, and assist with planning annual Older Americans Month.
• Assist in DOEA Annual Monitoring, not limited to liaising with the aging network for acquiring supporting documentation.
• Work with agency interns and provide supervision when appropriate.
• Any other duties as assigned.

Education:
Bachelor’s degree in gerontology, social work, planning or a related field from an accredited college or university or an equivalent combination of education and experience.

Skills/Qualifications:

• Working knowledge of federal and state funded programs.
• Proficient in the use of Microsoft Word and advanced knowledge of Excel. 
• Good written and oral communication skills.
• Ability to set priorities, meet deadlines, and organize tasks effectively and independently.
• Must be detail oriented, self-motivated, with the ability to work with minimal direction.
• Ability to analyze data and reach logical conclusions. 
• Ability to establish and maintain effective working relationships with community groups, preferably the elderly, governmental agencies, and other staff members.
• Case management experience preferred.

 

Special Requirements: Must pass DOEA Level II criminal background screening; must sign Medicaid Attestation Payroll Form per Department of Elder Affairs/AAAPP requirements. Must sign SMMCLTC Program – Prohibited Activities.

Equal Opportunity Employer:
At AAAPP, we take pride in providing equal employment opportunities to everyone regardless of their race, ethnicity, beliefs, religion, marital status, gender, citizenship status, age, veteran status, or disability. Accordingly, the purpose of this policy is to reinforce our commitment to the creation and maintenance of a diverse workplace where equality, respect, and consideration for one another are the norm.

The agency conducts background screening. Please see the link for more details

Job Type: Full-time

Salary: $53,000 - $56,000 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance