Contract Coordinator

Role Reporting to the Director of Workforce Development, the Prevailing Wage Coordinator will work hands‑on for projects in the United States and Canada with Prevailing Wage and Apprenticeship (PW&A) requirements, including those tied to U.S. public works, Inflation Reduction Act (IRA) incentives, and Canadian Clean Energy Act programs. The Prevailing Wage Coordinator will participate in and guide the prevailing wage compliance from initial pursuit (estimate and bid) through closeout of the project. They will assist in the creation and approval of policies, personally review hours (both internal and subcontractor), certified payroll reports and manage the CPR submission process to designated platforms to ensure contractual compliance. Responsibilities Advise Estimating, Contracts, Project Management and Payroll departments as well as subcontractors across all regions. Audit internal payroll processes, and support payroll when necessary. Pre-Bid&Contracting processes such as federal, state, and provincial wage determinations Ensure SubcontractorCompliance to meet applicable expectations for certified payroll, fringe reporting, and apprenticeship participation. Familiarity with certified payroll reporting fringe/apprentice ratios, signatures, and timeliness; track compliance status through project completion. Tracks and processes prevailing wage rates, fringe benefits, and labor classifications; prepares and submits certified payroll reports for public works projects. Assist the Payroll Dept. with configuration of new wage determination templates as required. Maintain and monitor submissions, queries and responses through designated reporting compliance platforms per project to ensure compliance with contractual wage and reporting requirements Submit U.S. wage conformance requests and Canada Revenue Agency (CRA) attestations as required. Monitors hours worked and classifications to ensure alignment with contract-specific wage determinations. Collaborates with Project Controllers and Managers to ensure accurate timesheet coding, approval, and resolution of discrepancies. Conduct occasional site visits to verify required postings, interview workers, and validate apprentice participation. Investigate underpayments or missing fringe contributions, coordinate restitution, and log all resolutions for trend analysis. Experience in labor compliance platforms (e.g., LCPtracker, or other Prevailing wage data system); integrate data with ERP and project controls dashboards. Regulatory Tracking and monitoring of U.S. and Canadian rule changes; participate in updating policies. Bachelor's degree in Human Resources, Business Administration, or a related field preferred. Minimum 3-5 years of experience in prevailing wage compliance or a related area. Strong knowledge of federal, state, and local prevailing wage laws and regulations. Excellent analytical skills and attention to detail. Strong communication and interpersonal skills. Proficient in Microsoft Office Suite and payroll software. Ability to work independently and manage multiple projects simultaneously. Experience in the construction industry is an asset. Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Family Leave (Maternity, Paternity) Short Term & Long Term Disability Training & Development