Project Coordinator

Job Description

Job Description

Project Coordinator

Pay: $25-$30/hour DOE
Location: Bee Cave Area, TX
Schedule: Full-Time | Rotating Saturday Coverage (approximately once every 4-6 weeks)
Type: Temp-to-Hire

About the Opportunity

We are seeking a highly organized and detail-oriented Project Coordinator to support project workflows, client communication, and daily operations for a growing environmental services organization.

This role combines project coordination, client relationship management, administrative support, and account follow-up. The ideal candidate is comfortable managing multiple priorities, maintaining accurate records, communicating with clients, and helping projects move efficiently from start to finish.

If you enjoy working in a fast-paced environment, solving problems, and building strong client relationships, we'd love to hear from you.

Key Responsibilities

• Coordinate projects and maintain accurate project files, records, and documentation
• Confirm approved work orders and assist with project setup and tracking
• Monitor active projects and support workflow progression through various stages
• Provide clients with project status updates and ongoing communication
• Conduct outbound calls and email outreach to active, former, and inactive clients
• Follow up on quotes, proposals, and potential business opportunities
• Coordinate communication between clients and internal departments
• Support scheduling priorities and monitor project timelines
• Prepare, review, and organize project documentation and reports
• Enter, review, and reconcile data within company systems and databases
• Assist with quality documentation and administrative compliance processes

Qualifications

• 4+ years of experience in project coordination, administrative support, client services, inside sales, or a related field preferred
• Strong written and verbal communication skills
• Comfortable making outbound client calls and conducting follow-up outreach
• Excellent organizational skills and attention to detail
• Ability to manage multiple projects and priorities simultaneously
• Strong problem-solving and critical-thinking abilities
• Comfortable working within databases, spreadsheets, and business software systems
• Professional, dependable, and customer-focused approach
• Ability to collaborate effectively across multiple departments

Preferred Skills

• Experience supporting project-based operations
• Background in client relationship management or account coordination
• Experience with ERP, CRM, LIMS, or similar business systems
• Experience working in laboratory, technical, environmental, engineering, or professional services environments
• Knowledge of documentation control, reporting, or quality processes

Benefits and Perks

• Competitive pay based on experience
• Opportunity for long-term career growth
• Dynamic role with a blend of project coordination and client interaction
• Collaborative and team-oriented work environment
• Exposure to operations, project management, and client services

Apply today to join a team where organization, communication, and attention to detail make a direct impact on project success.