Accounting Manager

Job Description

Job Description

Accounting Manager

Location: Colbert, GA Job Type: Full-time Company: MedLink Georgia

About Us:

MedLink GA is a leading healthcare provider dedicated to delivering high-quality, patient-centered care across Georgia. We are seeking someone who is compassionate and detail-oriented to join our team and support healthcare professionals in providing top-notch medical services to our community.

SUMMARY: The Accounting Manager is responsible for overseeing the daily accounting operations ensuring accurate financial reporting, compliance with federal, state, and local regulations, and adherence to Generally Accepted Accounting Principles (GAAP). This position manages general ledger activities, month-end close processes, accounts payable, fixed assets, and financial analyses. The Accounting Manager works collaboratively with operational leaders to provide financial insights and support for initiatives.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

Financial Management Responsibilities :

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Manage the day-to-day accounting functions including general ledger, journal entries, balance sheet reconciliations, fixed assets, accounts payable. - Ensure timely and accurate month-end and year-end closing processes. - Maintain and enhance internal control processes to safeguard organizational assets.

- Develop and maintain accounting policies and procedures. - Perform ad hoc research and account analysis.

Accounts Payable Operations:

- Oversee invoice processing, coding, approvals, and payments.

- Review weekly payments with the CFO for authorization and alignment with financial strategy.

- Manage all AP processes, including verification of invoices, approvals, coding, entry of invoices and credit memos.

- Maintain vendor files including obtaining current W-9s/W-8s and COIs when appropriate.

- Maintain positive vendor relationships

- Prepare all credit applications for the company. Seek to obtain favorable payment terms.

- Perform timely year-end 1099 and 1096 reporting.

- System Administrator for AP Automation Software: duties include set up of new users, divisions, locations, coding, verification of all coding before posting to accounting software. Responsible for ensuring that transactions are posted within the current accounting period or accrual should be submitted. -System Administrator for company purchase card software: duties to include set up of new users, set up of new divisions and locations, set up of new coding, verification of transactions (coding, memo, correct receipt attachment) before posting to accounting software. Responsible for ensuring transactions are posted within the current accounting month or accrual should be submitted.

Month-End Close

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- Prepare month-end journal entries including accrual entries.

- Approve sales invoices for subleases and grant-related billing. - Review all bank account reconciliations monthly.

-Perform regular reconciliations of general ledger accounts and resolve discrepancies in a timely manner.

Contract Compliance:

- Maintain the centralized repository of vendor contracts, MSAs, and SOWs.

- Ensure AP processes reflect contractual payment terms.

Controls & Audits:

- Implement and manage internal controls for vendor setup, payment approvals, and fraud prevention.

- Support external audits by preparing required schedules and documentation.

- Assist with external audits - Conduct cash audits and support site-level fixed asset audits on regular basis.

- Conduct annual COI audits and coordinate with vendors for timely updates.

Technology & Process Improvement:

- Serve as System Administrator for Rillion, Ramp, and Amazon accounts.

- Train new users on AP-related software.

- Drive continuous improvement in AP processes and participate in cross-departmental initiatives. Leadership and Staff development: - Supervise and mentor accounting staff.

- Assign, review, and prioritize departmental work.

- Conduct performance evaluations and provide ongoing coaching and development.

- Promote a culture of accountability, collaboration, and continuous improvement.

- Ensure all team members comply with company policies and departmental procedures.

Other duties as assigned.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Advanced proficiency with Microsoft Excel.
• Excellent analytical and problem-solving skills with the ability to interpret financial data and make recommendations.
• Ability to exercise judgment and discretion in applying and interpreting organizational policies and procedures.
• Excellent supervisory and analytical skills
• Ability to motivate staff.
• Ability to work independently, prioritize work and handle multiple tasks.
• Ability to establish and maintain effective working relationships.
• Ability to manage multiple priorities and meet deadlines.
• Effective written and verbal communication skills, with the ability to interact professionally with staff, vendors, and auditors.

EDUCATION and/or EXPERIENCE:

Bachelor's degree in Accounting, Finance, or related field required.

CPA, CMA, or MBA preferred.

Minimum of 5 years of progressive accounting experience.

Minimum of 2 years of supervisory experience.

Healthcare accounting experience preferred. Experience with Federally Qualified Health Centers (FQHCs), community health centers, or nonprofit healthcare organizations a plus.