Document Controls Specialist

Job Title: Document Controls Specialist

Company: ANE Consulting
Location: New York City NY
Type: Full-Time
Compensation: $124800 annually plus health benefits paid vacation sick leave 10 federal holidays and 401(k) match

About ANE Consulting

ANE Consulting is a successful construction management services firm supporting complex construction and infrastructure projects. The company emphasizes quality accuracy and efficient project delivery through effective project controls document management and coordination among clients contractors and project teams.

About the Role

As a Document Controls Specialist you will manage and safeguard construction project documentation including correspondence submittals and Requests for Information (RFIs). You will help ensure records are accurate accessible properly maintained and compliant with established project standards and document-control procedures.

Working with SharePoint and Project Management Information Systems (PMIS) you will support document management processes assist project users provide training and help maintain consistent workflows across project teams. This role is ideal for a detail-oriented professional with construction or engineering experience who can manage competing priorities troubleshoot documentation issues and maintain high-quality electronic project records.

Key Responsibilities

• Monday-Friday daytime hours at 275 Atlantic Avenue in Brooklyn
• Code name assign metadata file and distribute project records using SharePoint and PMIS.
• Maintain accurate electronic records correspondence submittals and RFIs.
• Ensure project documentation conforms to AHJV standards processes and workflows.
• Support SharePoint/PMIS users by responding to help requests and troubleshooting issues.
• Coordinate user onboarding offboarding and training related to document management systems.
• Maintain record retrieval retention and information safeguards.
• Develop and maintain document-control procedures guidelines and distribution lists.
• Coordinate document activity with clients contractors and project teams.
• Maintain electronic project records and identify opportunities to improve documentation workflows.
• Identify and resolve record-quality issues and document management challenges.
• Deliver SharePoint/PMIS training and guidance to team members.
• Provide related administrative support as required.

Requirements

• Minimum 6 years of experience in project controls project administration or document management including engineering or construction experience.
• Hands-on experience with SharePoint electronic document management and project reporting.
• Experience working with electronic document management systems and PMIS.
• Knowledge of document and information management throughout the project lifecycle.
• Strong proficiency in document-control IT tools databases and Microsoft Office applications.
• Excellent accuracy attention to detail data management and written communication skills.
• Ability to prioritize competing tasks train users troubleshoot issues and solve problems effectively.
• Bachelors degree in a related field preferred.

What We Offer

• Competitive annual salary of $124800.
• Health benefits.
• Paid vacation and sick leave.
• 10 federal holidays.
• 401(k) retirement plan with employer match.
• Opportunity to support construction project delivery through effective document control and information management.
• Collaborative work environment coordinating with clients contractors and project teams.
• Opportunity to apply and develop expertise in SharePoint PMIS and construction document management.