Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to join a construction-focused team in Georgia. This contract opportunity has the potential to become permanent and is well suited for someone who enjoys keeping office operations running smoothly while providing dependable support across multiple departments. The ideal candidate is detail oriented, organized, and comfortable managing a variety of administrative tasks in a busy work environment.

Responsibilities:
• Manage schedules, arrange meetings, and coordinate travel plans to support daily office and team needs.
• Welcome visitors, answer incoming calls, and serve as a reliable point of contact for general administrative inquiries.
• Oversee office supply inventory, incoming and outgoing mail, and communication with external vendors to maintain efficient operations.
• Prepare and process purchase orders, invoices, expense documentation, and other administrative records with accuracy and timeliness.
• Assist with workplace logistics, facility-related requests, and office procedures to support a safe and organized environment.
• Provide administrative support to Human Resources, Finance, and Operations teams on routine tasks and special projects.
• Maintain organized data entry systems and ensure business documents are updated, accessible, and handled confidentially.• At least 2 years of experience in an administrative, office support, or front desk capacity.
• Working knowledge of Microsoft 365, including Outlook, Teams, Word, and Excel.
• Strong communication skills with the ability to interact professionally by phone, email, and in person.
• Proven ability to stay organized, manage multiple priorities, and meet deadlines in a fast-paced setting.
• Experience handling data entry, receptionist duties, and general office coordination responsibilities.
• Ability to work independently while exercising sound judgment and maintaining confidentiality.
• Previous exposure to purchasing, invoicing, expense reporting, or support for HR, Finance, or Operations is preferred.
• Background in construction, industrial, or manufacturing environments is considered an advantage.