Administrative Assistant 1

Academic Advising Administrative Assistant

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.

This position is responsible for handling a variety of administrative duties requiring the use of independent analysis, critical thinking and a detailed knowledge of institutional and undergraduate academic procedures, and business processes related to the work involved. This position serves as the central point of contact for new, transferring, and dual enrolled undergraduate students and parents seeking information and direction from the Academic Advising Unit.

The duties include, but are not limited to: UNIT ADMINISTRATIVE RESPONSIBILITIES: Provide administrative support to the Director. Create reports and gather required information as requested by the Director. Maintain unit standard operating procedures. Manage department computer and telecom services and inventory tracking of computers and refresh process. Prepare department work orders and requests for moving and annual surplus of inventory items. Manage access and organization for BOX storage of department documentation. Develop publications to support department activities, including newsletters, brochures, and posters. FINANCIAL RESPONSIBILITIES: Reconcile department budget monthly, including purchasing, entering, and reconciling requisitions and IDRs. Manage department procurement P-Card activities, including purchasing, entering/allocating, and reconciling with approvers. Monitor personnel funding lines. Prepare and submit travel requisitions, conference registrations, and annual membership dues. Forecast budget in preparation for the next fiscal year. STAFF RESPONSIBILITIES: Coordinate new staff onboarding activities, including access to technology platforms, equipment, and administrative resources. Review and approve weekly time for non-exempt and student staff. Maintain unit calendar and support documentation to track staff absences, back-up responsibilities, early departures, telework, and flextime. Secure technical resources to support staff telework activities. ADVISING-SPECIFIC RESPONSIBILITIES: Serve as the central point of contact for faculty, staff, students, parents, and other units seeking information and direction from the Academic Advising Unit. Assist students with general registration and add/drop course issues. Provide administrative support for special events, such as Major Fest. Perform other duties as assigned.

Associate's degree from an accredited college or university in a related field and a minimum of three years of progressively responsible experience in administrative support positions, OR High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administrative support positions.

Exemplary interpersonal skills and the ability to maintain a professional work environment. Ability to manage multiple projects while supervising student employees, answering phone and business process.

ABILITIES -Knowledge of AU financial/accounting system processes -Knowledge of P-Card policies and procedures -Knowledge of Employee Time and Attendance policies and procedures -Ability to maintain confidentiality and work independently in a team environment -Excellent interpersonal, written and verbal communication skills -Proficient In Microsoft Office and other computer software/databases -Detail-oriented with strong organizational, prioritization and multitasking skills

Shift: Days; M-F (Work outside of normal business hours may be required) Pay Band: B2 Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position Recruitment Period: Until Filled Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage. Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle. For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success." Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.