Temp-perm AP Supervisor

AP Supervisor

Our client in Franklin, TN has an immediate need for an Interim AP Supervisor. For the right candidate who performs well in the temporary role, this position has a chance of converting to a permanent position. The AP Supervisor reports to the Controller and supervises one AP Specialist. Ideal candidates will have experience working in a multi-entity, multi-state, environment. Summary: Responsible for overseeing Accounts Payable team and processes, vendor maintenance, invoice verification and reconciliation, invoice entry and payment processing. Essential Functions:

• Oversees Accounts Payable team, supervising their daily activities and questions and monthly close process for Accounts Payable.
• Creates and documents Accounts Payable processes.
• Training new accounts payable employees.
• Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issues voids or stop-payments when necessary.
• Process monthly rent payments; process and pay real estate/personal property bills
• Main contact for vendor questions and resolution of issues.
• Maintenance of AP automation software to include workflow updates, user updates, vendor card updates
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Notifies Controller about ongoing AP issues with managers or vendors, or any invoices that appear suspicious or incorrect.
• Review vendor statements and contacts vendors to resolve unpaid invoices.
• Route and verify invoices are properly approved.
• Organize and upload all vendor invoices into AP software.
• Maintains accounting ledgers by verifying and posting account transactions.
• Sets up new vendors and maintains vendors and other AP data fields in the ERP system.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records and filing documents.
• Reviews vendor invoices to determine if use tax needs to be accrued.
• Protects organization's value by keeping information confidential.
• Accomplishes accounting and organization mission by completing related results as needed.
• Compile list of invoices to be accrued at period end and create journal entry
• Reconcile AP related balance sheet accounts

Qualifications & Requirements:

• Associates degree in Accounting or equivalent work experience.
• 5+ years of Accounts Payable experience.
• Leadership experience including leading an AP team.
• PC proficiency including AP software, Excel and Outlook.
• Above average skills in 10-key and data entry.

Competencies:

• Pleasant demeanor and customer service focus.
• Verbal and written communication skills.
• Organizational and planning skills.
• Problem analysis and problem-solving skills.
• Attention to detail and accuracy.
• Confidentiality.
• Stays focused on work.