Bilingual Executive Admin / Personal Assistant to CEOs (English and Mandarin -a must have)

Overview Bilingual Executive Admin / Personal Assistant (English and Mandarin - a must have) We are looking for a strong experienced Personal / Executive Assistant to support our CEOs. You will manage both their Personal and business-related tasks such as making phone calls, meeting with vendors/contractors, running routine and ad hoc errands, creating reports, organizing travel and accommodation, taking meeting minutes, and other organisational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems, detail oriented, active listener, good communicator and able to multitask. Responsibilities Plan and manage Executives' calendars, ensuring it is up to date, and notify them of important meetings. Preparing reports, memos, meeting minutes and other documents. Answering and making calls Handling basic bookkeeping tasks. Filing and retrieving corporate records, documents, and reports. Helping prepare for meetings and accurately recording minutes from meetings. Using various software, including Word, Excel spreadsheets, Google docs and presentation software. Reading and analyzing incoming memos, submissions, and distributing them as needed. Provide general administrative support such as making travel arrangements, office communications - faxes, email correspondence. Experience as a virtual assistant. Able to drive to run scheduled or ad hoc personal errands. Occasionally greet visitors before they meet with CEOs in the office. Requirements Bachelor Degree Preparing reports, memos, meeting minutes and other documents. Proven experience as a Personal/Executive Assistant or other relevant administrative support experience. In-depth understanding of the entire MS Office suite. Ability to organise and multi-task a daily workload by priorities. Strong listening, interpersonal and communication skills Must be able to meet deadlines in a fast-paced, quickly changing environment. A proactive approach to problem-solving with strong decision-making skills. Professional level verbal and written communications skills. Good and safe driving record. Clean background check. Nice To Have Certified Administrative Professional (CAP) Able to work flexible hours from time to time. #J-18808-Ljbffr VIMworld