Wine Logistics Coordinator

Job Description:

Position Summary:

We are seeking a highly organized, dependable, and detail-oriented Wine Logistics Coordinator to support our winery's daily production, inventory management, and logistics operations. The ideal candidate will have a minimum of two (2) years of experience in winery production, wine logistics, inventory control, or related winery operations, along with a good understanding of winery production processes.
This position is responsible for maintaining accurate production records, coordinating bulk wine, juice, and grape movements, tracking inventory, and supporting regulatory compliance requirements. The successful candidate must be comfortable working with numbers, proficient in Microsoft Excel and Word, and able to communicate effectively across multiple departments.

***Key Responsibilities***

***Winery Production Records and Inventory Control***
Maintain accurate winery production records, work orders, inventory transactions, and supporting documentation.
Monitor and reconcile bulk wine inventory, tank records, and production data.
Assist with monthly inventory reporting, audits, and reconciliations.
Maintain accurate inventory records using winery production and tracking systems.
Identify, investigate, and resolve discrepancies involving inventory and production records.

***Wine Logistics and Shipping Coordination***
Coordinate inbound and outbound shipments of bulk wine, juice, and grapes.
Schedule and communicate product movements based on production needs, tank availability, and shipment readiness.
Prepare and review bills of lading, weigh tags, shipping records, and related documentation.
Support daily Scale House operations, including weighing trucks and verifying shipment information.
Coordinate transportation schedules with internal departments, carriers, and external partners.

***Compliance and Cross-Functional Support***
Assist with winery regulatory compliance, traceability, and reporting requirements.
Support accurate documentation of winemaking ingredients, production lots, and inventory transactions.
Work closely with Winemaking, Cellar, Bottling, Laboratory, Operations, and Compliance teams.
Communicate scheduling conflicts, documentation discrepancies, and inventory concerns.
Support improvements in recordkeeping, inventory accuracy, and production coordination.
Must be familiar with Scale House operations.
Perform additional duties and special projects as assigned.

***Required Qualifications***
Minimum of two (2) years of experience in winery production, wine logistics, winery inventory control, or related winery operations.
Good understanding of winery production processes, terminology, and inventory practices.
Proficiency in Microsoft Excel and Microsoft Word, including data entry, spreadsheets, inventory reports, and maintaining accurate records.
Good basic math skills, including the ability to calculate, verify, and reconcile inventory quantities, gallons, weights, and production figures.
Strong attention to detail and accuracy in data entry, documentation, and reporting.
Excellent organizational, time-management, and problem-solving skills.
Ability to manage multiple responsibilities, prioritize tasks, and meet deadlines.
Strong written and verbal communication skills.
Ability to work independently and collaboratively in a fast-paced production environment.
Demonstrated reliability, accountability, and a commitment to teamwork.
Bilingual in English and Spanish is a plus.
Experience using winery production or inventory tracking software.
Familiarity with bulk wine inventory, tank management, and winery shipping documentation.
Knowledge of winery regulatory compliance, FDA traceability, and TTB reporting requirements.
College coursework or a degree in Enology, Viticulture, Supply Chain, Logistics, Business Administration, or a related field.

***Work Schedule***
Must be willing to work flexible hours, including early mornings, evenings, weekends, and overtime as needed, particularly during the August through December harvest season.

***Ideal Candidate***
We are looking for someone who takes pride in accuracy, stays organized, and understands the importance of maintaining reliable production and inventory records.
The ideal candidate is proactive, dependable, comfortable working with numbers, and able to recognize and communicate potential issues before they impact operations.
If you have winery experience, strong organizational skills, and enjoy working in a team-oriented production environment, we encourage you to apply.

***Benefits***
401(k)
401(k) matching
Dental insurance
Employee discount
Health insurance
Paid time off
Vision insurance

Create a Job Alert

Receive an email alert when similar new jobs are posted. It's free, fast and easy.

Create Alert