Senior Executive Administrator - poppi

Senior Executive Administrator

The Senior Executive Administrator is a key leadership role responsible for managing complex administrative functions, driving operational efficiency, and aligning strategic initiatives with organizational goals. This individual works closely with the SVP/GM and Senior Leadership Team to lead critical projects, provide executive support, and foster a collaborative, high-performing work environment.

Responsibilities:

• Executive & Operational Leadership
• Serve as a strategic partner to the SVP/GM and executive leadership team, driving alignment, execution, and operational excellence across key business priorities.
• Manage the SVP/GM's complex schedule, including organizing meetings, appointments, and travel arrangements, while also ensuring the smooth functioning of the office.
• Own the executive operating rhythm, including leadership meetings, strategic planning sessions, offsites, and company-wide communications.
• Act as a key point of contact between the SVP/GM and internal and external stakeholders, fostering strong relationships and representing the company with professionalism and integrity.
• Lead cross-functional initiatives by coordinating stakeholders, managing timelines, and driving accountability to achieve business outcomes.
• Provide occasional support to the Finance Lead, as needed, including managing schedules, handling correspondence, and coordinating special projects.
• Anticipate organizational needs, identify risks and opportunities, and recommend solutions that improve decision-making and execution.
• Oversee headquarters operations, facilities, workplace experience, vendor relationships, and office management to support a high-performing organization.

Strategic Planning & Organizational Effectiveness

• Translate executive priorities into actionable plans, ensuring alignment across departments and timely execution of strategic initiatives.
• Design and implement scalable processes, operating cadences, and governance frameworks that improve collaboration and organizational effectiveness.
• Facilitate leadership planning sessions, workshops, and cross-functional meetings that strengthen communication, decision-making, and accountability.
• Develop executive presentations, communications, and briefing materials that enable informed business decisions.

Financial & Business Operations

• Manage headquarters operating budget, including facilities, workplace technology, office improvements, employee experience, and vendor partnerships.
• Monitor spending, negotiate vendor contracts, and identify opportunities to improve operational efficiency and cost effectiveness.
• Ensure operational compliance with company policies, contracts, and workplace standards while supporting evolving business needs.

Cross-Functional Leadership & Stakeholder Management

• Partner with leaders across People, Finance, Brand, Marketing, Operations, Product, and Sales to execute enterprise initiatives and support organizational priorities.
• Build trusted relationships across internal and external stakeholders, serving as a connector who aligns teams and removes barriers to execution.
• Coordinate complex projects involving multiple departments while balancing competing priorities and changing business demands.

Culture and Employee Experience

• Champion workplace initiatives that foster employee engagement, collaboration, and a positive company culture.
• Lead planning and execution of executive offsites, leadership summits, all-company meetings, and national events that strengthen organizational alignment and team connection.
• Support organizational change by developing communication strategies, gathering employee feedback, and implementing initiatives that improve the employee experience.
• Continuously evaluate and improve workplace processes, ensuring the organization can scale effectively while maintaining its culture.

Compensation and Benefits: The expected compensation range for this position is between $60,200 - $90,200. Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement. In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

Qualifications:

• Proven ability to lead cross-functional teams and drive organizational transformation.
• Exceptional organizational and time management skills, with the ability to prioritize effectively.
• Strong interpersonal and communication skills, capable of influencing and collaborating at all levels.
• Demonstrated ability to anticipate needs, take initiative, and problem-solve effectively.
• A passion for the company's mission and a commitment to fostering a positive, innovative work culture.
• Ability to handle sensitive information with confidentiality and discretion.
• Bachelor's degree or equivalent relevant experience.
• 10+ years of experience of Executive Support with office management experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Additional Requirements:

• Travel requirements, less than 10%
• Some lifting and the movement of moderate loads require 50-pound lifting requirement.
• Willingness to work outside of standard business hours, including evenings and weekends, based on business demands.

EEO Statement: Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901-4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status. PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity / Age.