Administrative Assistant III

Please see Special Instructions for more details. Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. Position Information Posting date 07/10/2025 Open Until Filled Yes Position Number 0113902 Position Title Hiring Range Minimum $21.15 Maximum $26.44 Union Type Not a Union Position SEIU Level Not an SEIU Position FLSA Status Non-Exempt Employment Category Regular Part Time Scheduled Months per Year 12 Scheduled Hours per Week 20 Schedule Specfic part-time schedule to be determined. Location of Position Hanover, NH 03755 M8 Hopkins Center Remote Work Eligibility? Onsite only Is this a term position? No Is this a grant funded position? No Position Purpose To coordinate and perform a wide variety of department/office activities that will increase department/office efficiency, expedite/coordinate the work of others, and ensure the smooth operation of the department/office. Description Required Qualifications - Education and Yrs Exp Associates plus 2-3 years' experience or equivalent combination of education and experience Required Qualifications - Skills, Knowledge and Abilities Strong organizational skills. Attention to detail and accuracy essential. Proficient with basic computer software. Able to communicate with a diverse community, with strengths in satisfying the needs of multiple constituents, with ability to interact constructively and with discretion. Ability to work independently and as a team member. Ability to set priorities and perform tasks to completion with initiative and accountability. Ability to maintain confidentiality and security. Preferred Qualifications Department Contact for Recruitment Inquiries View email address on click.appcast.io Department Contact Phone Number View phone number on click.appcast.io Department Contact for Cover Letter and Title Samantha D. Candon, AS Department Administrator Department Contact's Phone Number View phone number on click.appcast.io Equal Opportunity Employer Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all. Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Not an essential function Special Instructions to Applicants Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. Additional Instructions This is a part-time position, but could be combined with another part-time position in Arts & Sciences to make a full-time position. General Office Support: * Receptionist for the front office of the Music Department and initial point-of-contact for inquiries. * Sorts and delivers department/office mail. * Monitors and orders department supplies. * Process student assistant timesheets. * Supports faculty (photocopying and scanning). Percentage Of Time 30% Communication: * Responds to inquiries and provides information or refers to appropriate department or contact. * Communicate respectfully with a diverse community. * Maintains cognizance of working within a diverse community and enhancing diversity and acts appropriately regarding diversity in dealing with others. * Coordinates department publicity including posting faculty news on social media platforms. Percentage Of Time 30% Information Management: * Maintains department faculty/staff directories. * Maintains department files and databases to ensure accuracy and accessibility of information. * Maintains department website, updating and organizing in consultation with department members and on own initiative. Percentage Of Time 20% Event Coordination: * Manages department-sponsored events, including Vaughan Recital Series, Masters classes, Tracy International Piano series, class visitors/performers, student recitals. Manages all publicity and advertising for events including the Dartmouth Events calendar, Listserv, Facebook, online local events and arts calendars, local newspapers. Coordinates concert and recital series to ensure optimal scheduling within Dartmouth calendar of events. Coordinates class visitor and performer logistics including guest itineraries, lodging, travel, and catering. * Processes requests for various payments; collect special checks as needed from cashier’s office. Percentage Of Time 20% Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. Performs other duties as assigned Supplemental Questions Required fields are indicated with an asterisk (*). * How did you learn about this employment opportunity? Current Dartmouth employee (Please specify full name below) Word of mouth Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv) View email address on click.appcast.io email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition) Recruiter (Please specify full name or event below) abilityJOBS Chronicle of Higher Education Glassdoor Handshake HigherEdJobs HigherEdMilitary Indeed Inside Higher Ed LinkedIn’s Job Board RecruitMilitary Dartmouth’s Job Board (searchjobs.dartmouth.edu) Other (Please specify below) If you would like to add more information to your answer, please specify here: (Open Ended Question) Documents Needed to Apply Required Documents Resume Cover Letter Optional Documents Dartmouth College Office of Human Resources | 7 Lebanon Street Suite 203 | Hanover, NH 03755 | Ph View phone number on click.appcast.io | View email address on click.appcast.io Last refresh: Wednesday July 16, 2025 03:33:40 AM #J-18808-Ljbffr