Town Administrator

POSITION DESCRIPTION: TOWN ADMINISTRATOR (roll comparable to Town or City Manager) Range : $90,000 – $109,000 (DOQ) Benefits : Medical and life insurance, FRS, paid time off (PTO) and 12 company paid holidays Reports To : Mayor (Chief Executive Officer & Chief Administrative Officer) with Town Council oversight Appointed By : Mayor with consent of Town Council Removal : At the pleasure of the Mayor and/or Town Council POSITION SUMMARY The Town Administrator is the Town’s senior appointed administrative official, responsible for the day‑to‑day management of municipal operations under authority delegated by the Mayor and consistent with policies adopted by the Town Council. The Administrator performs administrative duties under the executive authority of the Mayor, who serves as the Town’s Chief Executive Officer and Chief Administrative Officer pursuant to the Town Charter. The Administrator’s authority is derivative. It is exercised under the direction of the Mayor and may be modified or withdrawn by the Mayor. The Administrator ensures the effective delivery of Town services, supervises departments, manages the budget process, oversees internal controls, and implements policies adopted by the Council. This role requires strong leadership, sound judgment, and the ability to work collaboratively with elected officials, staff, residents, and partner agencies. The Administrator must demonstrate professionalism, integrity, and a commitment to efficient, transparent, and customer‑focused government. ESSENTIAL DUTIES & RESPONSIBILITIES 1. Administrative & Operational Leadership Directs and supervises Town departments and contractors in accordance with Council‑adopted resolutions and delegated authority. Ensures implementation of Town ordinances, policies, and procedures. Oversees preparation of Town Council agendas, staff reports, and recommendations. Provides regular updates to the Mayor and Council on Town operations, issues, and needs. Ensures high‑quality customer service to residents, businesses, and visitors. Reviews contracts, agreements, correspondence, and operational documents. All contracts, agreements, and similar documents must be submitted to the Town Attorney for legal review and approval, and the Administrator is responsible for ensuring legal compliance. Ensures compliance with all Town contracts, facility use agreements, permits, and grant agreements, including monitoring performance, tracking deadlines, verifying documentation, and ensuring adherence to approved terms and conditions. Maintains awareness of municipal trends, legislation, and best practices affecting Town operations. 2. Budget, Finance & Internal Controls Develops the annual Town budget in coordination with department heads; submits to Mayor and Council for review and adoption. Monitors revenues, expenditures, and financial performance to ensure sound fiscal control. Implements the adopted budget and ensures efficient use of Town resources. Ensures proper accounting practices, internal controls, segregation of duties, and financial reporting. Assists departments in preparing budget requests and financial projections. Provides financial status updates and long‑range fiscal planning recommendations. Ensures compliance with grant requirements, procurement rules, and financial policies. Provides professional recommendations to the Mayor and Council on matters requiring action. Prepares reports, analyses, and policy options to support informed decision‑making. Requests preparation of proposed ordinances and resolutions through the Town Attorney, and prepares proclamations and administrative policies as directed. Ensures Council directives are communicated clearly to staff and implemented effectively. Attends all Town Council meetings unless excused by the Mayor or Council. 4. Intergovernmental & Community Relations Represents the Town in communications with agencies, organizations, and the public. Maintains effective working relationships with county, state, and federal partners. Attends meetings of other governmental bodies when Town matters are involved. Responds to citizen inquiries and works to resolve issues promptly and professionally. Promotes positive public relations and communicates Town initiatives and accomplishments. Supervises department heads and staff; conducts evaluations and recommends personnel actions consistent with Town policy. Has no supervisory or directive authority over the Town Attorney, the Town’s independent auditor, or any other independent review or oversight function. These report to the Mayor and Town Council. The Administrator cooperates with and refers matters to them but does not direct or control them. Ensures departments operate efficiently and effectively. Communicates Council actions and personnel directives to staff. Promotes a positive, professional, and collaborative work environment. Ensures compliance with Town personnel policies, safety standards, and training requirements. MINIMUM QUALIFICATIONS Education & Experience Bachelor’s degree from an accredited college or university in Public Administration, Business Administration, Finance, Accounting, Management, or a related field. Master’s degree in Public Administration (MPA), Business Administration (MBA), Finance, or a related field preferred. Six (6) years of progressively responsible municipal or public‑sector management experience, or an equivalent combination of education and experience that provides the required knowledge, skills, and abilities. KNOWLEDGE, SKILLS & ABILITIES Knowledge of municipal operations, budgeting, internal controls, financial reporting, and public administration. Knowledge of procurement laws, competitive bidding requirements, purchasing procedures, and contract compliance, including Florida Statutes and Town policies. Knowledge of grant management, including application development, compliance, reporting, and close‑out requirements. Ability to interpret laws, regulations, contracts, grant agreements, procurement documents, and financial records. Strong written and verbal communication skills. Ability to analyze problems, develop solutions, and implement improvements. Ability to work independently, exercise discretion, and manage multiple priorities. Proficiency with computers, financial systems, and office technology. Ability to maintain confidentiality and handle sensitive matters with discretion. Ability to establish and maintain effective working relationships with elected officials, staff, residents, and partner agencies. Knowledge of Florida Statutes, including Sunshine Law, Public Records Requests, Ethics in Government preferred. TERMS OF EMPLOYMENT Salary and benefits per Town policy and Council resolution. Subject to background check and applicable employment requirements. Serves at the pleasure of the Mayor and/or Town Council. BENEFITS The Town provides a competitive benefits package including: Participation in the Florida Retirement System (FRS) Health and life insurance Paid vacation and sick leave Paid holidays Other benefits as provided in Town policy and personnel manual #J-18808-Ljbffr