HR Coordinator

Job Description

Job Description

Human Resources Coordinator

Are you a highly organized HR professional who enjoys recruiting, onboarding, training coordination, and ensuring employees have an exceptional experience from day one? We are seeking a Human Resources Coordinator who will play a key role in supporting talent acquisition, compliance, employee development, and HR operations across a mission-driven organization.

This is an exciting opportunity for someone who thrives in a fast-paced environment, enjoys building relationships, and takes pride in keeping processes organized, compliant, and moving forward. You'll collaborate with leaders across the organization, support employees throughout their employment journey, and help create a positive workplace culture.

Talent Acquisition & Onboarding

• Coordinate recruiting activities from job posting through onboarding.
• Manage and monitor job postings to ensure an efficient hiring process.
• Schedule interviews and communicate with candidates throughout the recruitment process.
• Coordinate pre-employment requirements and onboarding activities for new hires.
• Serve as a key point of contact for new employees, supervisors, and onboarding team members.
• Support internship programs, including coordinating paperwork and communication with supervisors and educational partners.

Training & Employee Development

• Coordinate employee training programs and learning initiatives.
• Partner with managers to schedule and track required training.
• Maintain training records and ensure completion of agency-wide requirements.
• Assist employees with training questions and documentation requests.
• Collaborate with leadership and external partners to provide educational resources and staff development opportunities.

Compliance & HR Administration

• Maintain employee files and electronic records with a high degree of accuracy and confidentiality.
• Track and monitor licenses, certifications, driver's licenses, insurance documentation, and training requirements.
• Manage I-9 compliance and employee record retention processes.
• Conduct regular audits of personnel files and follow up on missing documentation.
• Assist with employment verification requests and reporting requirements.
• Ensure labor law postings and required HR documentation remain current and accessible.

HR Operations & Reporting

• Utilize HRIS and other HR technology platforms to maintain employee records and documentation.
• Prepare recurring reports and support audit requests from internal and external stakeholders.
• Scan, organize, archive, and maintain employment-related documentation.
• Support supervisors with job description updates, performance evaluation documentation, and HR-related administrative projects.

Team Collaboration

• Serve as a resource to employees, managers, interns, volunteers, and community partners.
• Function as backup support for other Human Resources team members.
• Participate in ongoing training and professional development opportunities.
• Contribute ideas that improve HR processes, employee experience, and operational efficiency.

Required Skills & Qualifications

• Experience in Human Resources, Recruiting, Talent Acquisition, Administration, or a related field.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• High level of confidentiality, professionalism, and integrity.
• Strong attention to detail and commitment to accuracy.
• Ability to work independently while remaining a collaborative team member.