Head of Administration Department

If you are someone who can effectively manage a team, initiate improvements, and ensure high work standards — we encourage you to apply. Poland Job Description: Managing the work of the administrative team: supervising, planning, motivating, delegating tasks, and reporting to the management, Monitoring, controlling, and implementing changes in administrative processes, Ensuring proper information flow and communication within the team and with other departments, Independently preparing contract drafts and documents for clients/partners based on established templates and procedures, in cooperation with a legal advisor to ensure compliance with applicable regulations, Organizing and overseeing the invoicing process within the administration team, ensuring data consistency and cooperating with the accounting department, Supporting office operations (organizing supply orders, invoice processing, correspondence, contact with external vendors), Ensuring efficient document flow and maintaining contact with other departments. Requirements: Experience in coordinating the work of a team within the administration or a related department, Excellent work organization and ability to prioritize tasks, Proficiency in MS Office, especially Excel, Strong communication skills and ability to collaborate cross-departmentally, Problem-solving skills and a proactive approach to improvements, Communicative level of English. Additional advantages: Education in administration, management, or economics, Experience working with ERP systems, Ability to use AI tools and experience with process automation, Knowledge of the IT industry. We offer: B2B contract, Necessary tools for work, Opportunities for development and real influence on administrative processes within the company, Cafeteria benefits system allowing you to choose your own perks (e.g., private medical care, sports card, store vouchers), Fully remote work, Additional day off on your birthday, Work in a well-established company that invests in top-tier technologies and services. #J-18808-Ljbffr