Procurement Manager

Job Description

Job Description:\n\nAt MacDonald-Miller Facility Solutions (“MacMiller”) we make buildings work better. As the Northwest’s leading mechanical contracting firm, we design, deliver and service HVAC, plumbing and automation system solutions for commercial buildings. With our 1,600 employees across 15 offices – there is a breadth and variety of work to keep you engaged and inspired.\nWe enjoy a well-respected history of exceeding our customers’ expectations and executing with distinction. Our clients trust their toughest projects with our integrated teams, including:\n\n New construction – Engineering, fabrication and install of mechanical systems for new projects following lean construction practices\n Special projects – Retrofits and mechanical repairs for existing buildings for new efficiencies\n Service - scheduled preventative maintenance ensuring tenant comfort, and 24/7 emergency response\n\n Building Performance – Control systems, fault detection, energy services and remote monitoring\n Energy and Sustainable Solutions – Acting as the Prime Contractor, we deliver design-build energy-efficient projects in the built environment for private and public sector clients\n\nPeople love to work at MacDonald-Miller, and it’s because we all share the same Core Culture Values:\n\n Collaboration – Diverse players, one team, a common vision. Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings a diversity of strengths to help us meet our common vision.\n\n Dedication – We are dedicated to personal and professional excellence. We execute with distinction by doing the right thing and following through on our commitments.\n Safety – Everyone deserves a safe workplace. Safety is more than hardhats and boots, it’s an attitude and the environment we create. Every day, everyone goes home to their families.\n Community – We are proud to be part of MacDonald-Miller. We actively seek to build relationships and know each other as individuals. Together we create an environment that is welcoming, caring, and trusting.\n Innovation – We are committed to continuous, creative problem solving. Innovation is how we stay an industry leader. We always strive to challenge and better ourselves.\n Fun! – Take the work seriously, but never taking ourselves too seriously. It’s possible to be both serious professionals and good-natured people you enjoy working with. We strive to be both.\n\nRequirements\nProcurement Manager: This is where you come in.\nWe're looking for a Procurement Manager to lead and optimize MMFS's procurement operations across all locations, ensuring purchasing activities are executed efficiently, accurately, and in alignment with business needs. In this role, you will oversee the end-to-end procurement process, providing visibility into purchasing activity, supplier performance, order status, delivery timelines, and issue resolution while ensuring compliance with company standards, supplier agreements, and project requirements.\nYou will lead the day-to-day operational procurement function, managing purchasing activities that support projects, service operations, and corporate functions throughout the organization. From order placement and expediting to supplier management and process improvement, you'll serve as a key leader responsible for ensuring materials and equipment are delivered as required and that internal stakeholders receive exceptional procurement support.\nAs a people leader, you'll develop and mentor a high-performing procurement team, establish clear processes and accountability, and foster a collaborative, service-oriented culture. You'll also partner closely with project, operations, service, finance, and executive leadership teams to align procurement strategies with organizational goals and operational priorities.\nBeyond managing daily operations, you'll play a critical role in advancing MMFS's procurement capabilities by leveraging data, reporting, technology, and process improvements to increase efficiency, visibility, scalability, and overall service levels. This is an opportunity for a hands-on procurement leader who can successfully balance operational execution with long-term continuous improvement initiatives.\nThis position requires monthly travel to other MMFS office locations to support procurement operations, team development, stakeholder engagement, and process visibility.\nWhat You'll Do\nThe Procurement Manager is responsible for leading the operational procurement function, overseeing purchasing activities that support the organization across all MMFS locations. This role ensures purchase orders are processed accurately and efficiently, materials and equipment are delivered as required, supplier issues are resolved, and internal stakeholders have visibility into procurement activities and order status.\nThe Procurement Manager leads and develops the procurement team, establishes effective processes and workflows, manages supplier relationships, and partners with internal stakeholders to support operational and project needs. This role is responsible for identifying opportunities to improve procurement efficiency, visibility, and service through process improvements, reporting, technology, and data-driven decision-making.\nThe ideal candidate is a hands-on procurement leader who can balance daily operational demands with longer-term process improvement initiatives. Success in this role requires strong organizational, problem-solving, communication, supplier management, and leadership skills, as well as the ability to prioritize competing demands in a fast-paced environment.Procurement Operations\n\n Lead day-to-day procurement operations supporting MMFS projects, service operations, and corporate functions across all locations.\n Oversee the end-to-end purchasing process, ensuring purchase orders are accurately processed, communicated to suppliers, and followed through to delivery and closeout.\n Establish and maintain processes for order tracking, expediting, delivery visibility, and issue resolution.\n Ensure procurement activities comply with MMFS supplier agreements, enterprise standards, purchasing policies, and job specifications.\n Serve as an escalation point for complex procurement and supplier issues.\n Monitor procurement workload and service levels to ensure internal stakeholders receive timely and effective support.\nTeam Leadership & Development\n\n Lead, manage, and develop the procurement team, including workload planning, performance management, hiring, onboarding, coaching, and professional development.\n Establish clear expectations and accountability while fostering a collaborative and service-focused team environment.\n Evaluate team structure, workload, and resource needs to ensure procurement support aligns with organizational demand.\n Promote cross-training and knowledge sharing to improve team flexibility, continuity, and operational effectiveness.\nSupplier & Stakeholder Management\n\n Develop and maintain strong relationships with key suppliers and external stakeholders.\n Partner with project, service, operations, finance, and other internal stakeholders to understand purchasing requirements and resolve procurement issues.\n Evaluate supplier performance and address delivery, quality, warranty, pricing, and service concerns.\n Support supplier negotiations and ensure purchasing decisions consider cost, availability, quality, lead time, and overall value.\n Communicate procurement priorities, risks, trends, and opportunities to leadership and stakeholders.\n Serve as a key point of escalation for supplier and stakeholder concerns requiring management involvement.\nProcess Improvement, Reporting & Technology\n\n Identify opportunities to improve procurement processes, efficiency, service levels, and stakeholder experience.\n Develop and maintain procurement reporting and dashboards that provide visibility into purchasing activity, open orders, expediting, supplier performance, and other key metrics.\n Use data and reporting to identify trends, bottlenecks, and opportunities for improvement.\n Partner with internal teams to implement technology, automation, and process improvements that reduce manual work and improve procurement visibility and accuracy.\n Establish and monitor key performance indicators (KPIs) to measure procurement team effectiveness and operational performance.\n Continuously evaluate procurement workflows and recommend practical improvements that increase efficiency and scalability.\n\nTop Deliverables in the First Year to Be a Hero\n\n Lead and optimize procurement operations supporting MMFS projects, service operations, and corporate functions across all locations.\n Establish and improve procurement workflows for purchase order processing, order tracking, expediting, delivery visibility, and issue resolution.\n Develop and execute strategic procurement initiatives that improve efficiency, service levels, supplier performance, and operational scalability.\n Build meaningful procurement reporting and dashboards that provide visibility into purchasing activity, open orders, expediting efforts, supplier performance, and key operational metrics.\n Identify and implement process improvements, automation opportunities, and technology solutions that reduce manual effort and improve procurement accuracy.\n Strengthen supplier relationships while proactively managing delivery, quality, warranty, service, pricing, and performance concerns.\n Partner cross-functionally with project, service, operations, finance, and leadership teams to support business objectives and ensure a high level of stakeholder satisfaction.\n Lead, mentor, and develop the procurement team through coaching, performance management, cross-training, and professional development initiatives.\n Establish and monitor key performance indicators to measure procurement effectiveness and drive continuous improvement.\n\nThe Procurement Manager reports to Jeff Phillips, Senior Director of Procurement, and plays a key role on a collaborative team driving strategic initiatives that support our growing business. This highly visible position partners with stakeholders across all levels of the organization and serves as a key escalation point for procurement, supplier, and operational issues.\nYour Background: What Kind of Person Will Thrive in This Role?You Should Have...\n\n Bachelor's degree in Supply Chain Management, Business Administration, Procurement, or a related field preferred.\n 5+ years of progressive procurement or purchasing experience, including responsibility for operational procurement activities.\n Previous people-management experience, including team leadership, coaching, performance management, and employee development.\n Ability and willingness to travel monthly to other MMFS office locations.\n Strong understanding of purchasing, supplier relationship management, procurement operations, order fulfillment, expediting, and inventory or material flow processes.\n Experience supporting multiple stakeholders and balancing competing operational priorities in a fast-paced environment.\n Strong problem-solving, organizational, and decision-making skills.\n Excellent communication and relationship-building skills with internal stakeholders, suppliers, and leadership teams.\n Experience evaluating supplier performance and resolving delivery, quality, warranty, service, pricing, and contract-related issues.\n Ability to analyze procurement data, identify trends, and translate information into actionable recommendations and process improvements.\n Experience developing, managing, or utilizing procurement reporting, dashboards, KPIs, and other data-driven tools.\n Strong Microsoft Office skills, with ERP and procurement systems experience preferred.\n Demonstrated success identifying process gaps and implementing practical, scalable solutions.\n Ability to work independently while collaborating effectively across departments and locations.\n Strong attention to detail and commitment to operational excellence.\n Ability to build trust, credibility, and strong working relationships at all levels of the organization.\n\nAnd Everyone You Work With Should Describe You As... \n\n A strategic and hands-on procurement leader who can execute operationally while driving long-term improvements.\n A collaborative partner who builds strong relationships across departments and with external suppliers.\n Accountable and results-driven, taking ownership of outcomes and team success.\n A trusted problem solver who remains calm and effective when priorities shift.\n An effective communicator who provides transparency, clarity, and visibility to stakeholders.\n Proactive and resourceful, consistently identifying opportunities to improve efficiency, service, and results.\n A strong coach and mentor who develops people, builds team capability, and fosters accountability.\n\nAnd You Should Be Motivated By...\n\n Building and leading a best-in-class procurement function that delivers exceptional service to internal stakeholders.\n Driving continuous improvement through process optimization, reporting, technology, and data-driven decision-making.\n Solving complex operational challenges while balancing daily execution with long-term strategic improvements.\n Leading and developing a high-performing team that values collaboration, accountability, and excellence.\n Working in a fast-paced, growth-oriented environment where your impact is visible across the organization.\n Enjoying a transparent, innovative, and supportive workplace that values fresh ideas, continuous learning, and a strong team culture.\n\nBenefits\nCompensation: $132,000 to $171,000 Annually\nMacDonald-Miller Facility Solutions presently provides employee coverage for:\n\n Medical, dental, vision for employees (coverage available for dependents for shared premium).\n 401k retirement plan including Company matching.\n Vacation and Sick Compensation (PTO), and Holiday Pay!\n Disability income protection including short term and long-term disability.\n Employee and dependent life insurance.\n\n Wellness Program.\n Employee Assistance Program.\n\nWhere you will work\nOur Kent office (22023 68th Ave S, Kent, WA 98032) offers convenient access to major highways and surrounding business hubs, ample parking, and modern office facilities in a central South King County location. Neighborhood amenities include nearby restaurants, retail options, and convenient access to I-5, SR-167, and the Kent Valley.\nInterested in learning more?\nIf you’re ready for an adventure and are interested in being considered for this role, click apply to start the conversation! Or if you know someone who currently works at MacDonald-Miller, reach out to them to get introduced to the team!\nMacDonald-Miller Facility Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or stat