Personal Assistant

Job Description

Job Description

HalfGenius is a full-service creative agency based in Ambler, PA. We are a creative incubator driven by passion and marketing expertise, dedicated to helping brands achieve the growth and ROI they deserve. Our philosophy is rooted in the belief that marketing should be held to the same standards as any intelligent investment: it needs to cause action, elevate, exceed expectations, build, and most importantly—motivate.

Job Overview:

We are seeking an organized, proactive, and detail-oriented Personal Assistant to support both our business and household operations. The ideal candidate will work closely with the Co-Founders to ensure seamless management of daily tasks and responsibilities. This role requires someone with exceptional organizational skills, a strong ability to manage client communications, and a knack for maintaining order in a fast-paced environment. A bit of OCD is a plus!

Key Responsibilities:

• Email and Calendar Management: Monitor, manage, and respond to emails promptly. Schedule and coordinate meetings and appointments.
• Client Communications: Act as the first line of response for incoming client communications, ensuring professional and timely replies.
• Task Management: Keep track of all deadlines and ensure that the CEO and Creative Director meets them.
• Meeting Coordination: Take and distribute meeting notes, schedule meetings, and maintain internal communications.
• Project Management: Ensure the team utilizes project management systems regularly and efficiently.
• Household Management: Assist with household tasks such as scheduling maintenance, and organizing activities.
• Childcare: Provide occasional childcare support (as needed).
• Errands: Run errands as required to support both business and household needs.

Qualifications:

• Exceptional organizational skills with a keen attention to detail.
• Proficiency with QuickBooks, WordPress, and Project Management Software.
• Experience with Mailchimp, Constant Contact, and various social media platforms is a plus.
• Excellent communication skills, both written and verbal.
• Ability to work independently and collaboratively in a fast-paced environment.
• Experience in childcare or a willingness to provide childcare support occasionally.

Benefits:

• Flexible working hours.
• Opportunity for growth and career development.
• Engaging and dynamic work environment.