Office Assistant (Temporary Hire: 4-6 Months)

Job Title

Timeline: 46-month commitment

Hours: Standard Business Hours (flexibility for the right candidate)

Key Responsibilities:

• Support Buyers with purchase order creation, maintenance, and follow-up activities.
• Monitor and update order status information in ERP or purchasing systems.
• Communicate with suppliers regarding delivery dates, order confirmations, and documentation requests.
• Maintain accurate procurement records, reports, and vendor information.
• Assist Scheduling team with updating production schedules and planning data.
• Track material availability and notify appropriate personnel of potential shortages or delays.
• Generate and distribute purchasing, scheduling, and inventory reports.
• Ensure data accuracy across procurement and scheduling systems.
• Coordinate with internal departments including production, warehouse, customer service, and purchasing.
• Support continuous improvement initiatives related to procurement and scheduling processes.
• Perform other administrative and operational duties as assigned.

Requirements

Qualifications:

• High school diploma or associate degree in Business, Supply Chain, or related field preferred.
• Experience in procurement, scheduling, supply chain, or administrative support preferred.
• Proficiency with Microsoft Office, especially Excel.
• Experience with ERP/MRP systems preferred.
• Strong organizational, communication, and attention-to-detail skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Key Competencies:

• Data accuracy
• Organization and time management
• Customer and supplier communication
• Problem-solving
• Team collaboration
• Process compliance

H&s Manufacturing Co., Inc