Subcontract Administrator

Job Description

Job Description

Work Arrangement

Onsite with occasional travel. Potential flexibility to accommodate a hybrid arrangement.

This position performs functions or is immediately available to perform functions that are considered safety sensitive for the purpose of maintenance or preventive maintenance as defined by 14 CFR 121. Therefore, employment and continued employment with the company is conditioned upon full compliance with the company's Antidrug and Alcohol Misuse Prevention Program as required by 14 CFR Part 120, 135, 145 and 49 CFR Part 40.

Job Overview

AEVEX Aerospace seeks an experienced detail-oriented Subcontract Administrator to support multiple business units in a dynamic and fast-paced manufacturing environment. The Subcontract Administrator works with our team of procurement professionals, in support of DoD programs, to assure compliance with applicable procedures, regulations and legal requirements including FAR/DFARs and International Traffic and Arms Regulations (ITAR).

We are seeking a motivated self-starter who can work independently and as part of a team in a dynamic environment. Candidate must have knowledge of various contract types, knowledge and application of TINA and CAS, along with good verbal and written communication skills. Under limited supervision, the Subcontracts Administrator is responsible for activities that span the entire procurement cycle, including but not limited to: negotiation of non-disclosure agreements (NDAs) and teaming agreements, preparation of solicitation packages to subcontractors, evaluation of subcontractor proposals, price analysis, negotiation of terms and conditions, subcontract administration, issue resolution, and closeout activities.

  Essential Functions

• Review and negotiate contracts with vendors and suppliers
• Proposal support of multiple business units
• Source selection and finding suppliers and vendors that meet the goals of the company
• Establish and maintain procurement parameters in MRP system
• Support make-vs-buy recommendations consistent with business make-vs-buy strategy
• Develop sound, cost-effective strategies for the purchasing of goods and services used across business units
• Maintain relationships with suppliers while continually scouting for additional vendors
• Evaluate spending operations while seeking ways to improve and enhance the quality of products purchased and the timeliness of deliveries
• Communicate with management regularly regarding the efficient flow of goods and services affecting production
• Assure compliance with applicable procedures, regulations and legal requirements including FAR/DFARS and International Traffic in Arms Regulations (ITAR).
• Negotiate NDA's and Teaming Agreements Terms and Conditions and Proposed Pricing
• Create RFP solicitations in accordance with Government and AEVEX requirements, and ensure responses meet all TINA requirements.
• Evaluate supplier proposal responses and performs detailed proposal analyses, source selections.
• Analyze risks and identify risk mitigation.
• Act as primary interface between subcontractors and the programs being supported for all subcontracts related issues, regularly interacts with program management, contracts, project control, finance, business development.
• Administer subcontracts of various types (FFP/Cost-type, etc.) and complexity, assuring compliance with AEVEX procurement procedures and contractual obligations for price, delivery, quality, and performance.
• Conduct cost analyses and setting benchmarks for improvement
• Work closely with the company legal department to make sure contracts and terms are favorable
• Ensure supply chain processes meet legal requirements and standards
• Interface with Supply Chain Staff, Production, Engineering, Quality, Logistics, Senior Level Management, Accounts Payable and Contracts - Is a key and integral member of Integrated Product Teams (IPT's)

Standard Essential Functions

• Regular and reliable attendance on a full time basis [or in accordance with posted schedule].
• Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company's policies and practices.
• Embodies AEVEX's cultural values and aligns daily actions with department goals and company culture.

Qualifications

• Working knowledge of FAR/DFARS
• Working knowledge of Government Property Administration
• Working knowledge of Non Disclosure Agreement (NDA) applicability
• Experience with CPSR audits.
• Experience in Hybrid Commercial / FAR compliant environment a plus.
• Experience with enterprise resource planning programs can make a potential Supply Chain Manager more competitive.
• Proficiency in word processing, electronic spreadsheet, analysis techniques.

Education / Certifications

• A bachelor's degree in business, engineering, or related field. A master's degree in a related field is desired.
• A certificate in one or more of the following areas is desired. Certified Purchasing Manager (C.P.M.), Certified Supply Chain Professional (CSCP) designation, Certified in Logistics, Transportation and Distribution (CLTD) program or the Certified in Production and Inventory Management (CPIM) program

Experience

• 5 or more years of experience as a Subcontract Administrator in manufacturing environment.
• 3-5 years applicable experience in the DoD/Federal industry and/or in positions with equivalent experience.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties the employee is:

• Frequently required to sit, and to reach to use computers and other office equipment
• Frequently required repetitive movements of wrists, hands, and/or fingers
• Occasionally experience a high level of noise, adverse weather or temperature conditions

For the purpose of this summary, occasionally is used to represent up to 1/3 of the time given to the work day, frequently represents 1/3 to 2/3 of the time and constantly represents 2/3 or more of the time.

Security Clearance

• Ability to obtain/maintain a Secret DoD clearance, U.S. Citizenship required.

The Company provides a reasonable range of compensation. Actual compensation is influenced by an array of factors including, but not limited to, skill set, level of experience, and specific location. The range of starting pay for this position is for the listed location only. 

Salary Range

$109,300—$122,200 USD

About AEVEX 

AEVEX, headquartered in Solana Beach, California, supports the U.S. national security mission and partner nation needs around the world by providing full-spectrum aviation, remote sensing, and analysis solutions. The company's capabilities include custom design and engineering; rapid prototyping; sensor integration and sustainment; aircraft modification and certification; flight test instrumentation and support; mission operations service; advanced intelligence data processing, exploitation, and dissemination solutions; and tailored hardware and software mission-system tools. AEVEX uses agile and customized approaches to rapidly define, develop, and deliver specialized solutions for airborne special mission needs for the U.S. Government, partner nations, and commercial businesses. AEVEX has major offices in California, Florida, North Carolina, Ohio, and Virginia.

AEVEX provides a full suite of comprehensive benefits, including a 401(k)-retirement plan, comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company, professional development funds, and an Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits for qualified employees.

Equal Employment Opportunity:

AEVEX is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability, or any other protected status in accordance with all applicable federal, state and local laws.