Office & Admin Specialist Sr

Office & Admin Specialist Sr

Job Class: Office and Administrative Specialist, Senior

Agency: MN Department of Natural Resources

Job ID: 96344

Location: St. Paul

Telework Eligible: Yes

Full/Part Time: Full-Time

Regular/Temporary: Unlimited

Who May Apply: Open to all qualified job seekers

Closing Date: 08/25/2026

Hiring Agency/Seniority Unit: Department of Natural Resources

Division/Unit: Operation Services Division

Work Shift/Work Hours: Day Shift

Days of Work: Monday - Friday

Travel Required: No

Salary Range: $22.62 - $30.62 / hourly; $47,230 - $63,934 / annually

Classified Status: Classified

Bargaining Unit/Union: 206 - Clerical/AFSCME

Work Area: Operation Services Division - Central Office

FLSA Status: Nonexempt

Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The DNR is seeking to fill a Full-time Office and Admin Specialist Senior position located in St. Paul, Minnesota. This position provides reception and administrative support for the Management Resources (MR) section at Central Office. Duties will primarily serve the Buildings and Sustainability program and also support the Design and Construction and Fleet programs, as needed. Additional duties include statewide card access administration, reporting and coordination of scheduled card replacements. The position serves as the primary backup for the Central Office lobby front desk and alternate backup for the Central Office mailroom. The Incumbent will perform duties and functions in a timely, efficient manner and remain in compliance with DNR Administrative policies, Department of Administration policies and operational guidance.

Responsibilities include but are not limited to:

• Provide receptionist duties and administrative support services to OSD/MR program staff as requested so that customer service to both internal and external clientele is at a professional level.
• Provide statewide card access administrative support and serve as the primary back up to the Front Desk receptionist for the creation, activation/deactivation of access cards.
• Assist the BAS Lease Coordinator and Buildings Operations Manager in administering the leasing program
• At the direction of the Buildings and Sustainability Manager, this position functions as a liaison between DNR staff and the building lessor's authorized representative in managing the maintenance, repairs, security, and general upkeep of the Central Office building so that maintenance, repair, and security needs are reported promptly to ensure the safety of staff and visitors.
• Handling purchasing tasks including assisting staff with field and office purchases while ensuring that expense reports, purchasing card logs and invoices are properly encumbered, coded, approved and processed.
• Complete other duties as assigned to ensure top-level customer service is provided to Operations Services and Management Resources customers.

Minimum Qualifications

• Ability to manage an office or work area by planning, organizing, administering, and directing the work of other employees.
• Skill in word processing sufficient to use software, such as Microsoft Word, to type and format letters, memos, reports, and minutes of meetings, etc.
• Ability to create presentations, tables, charts, and/or graphs from word processing software.
• Skill in using spreadsheet applications, such as Microsoft Excel or Google Sheets to enter, compile, store, and retrieve data.
• Ability to communicate in a variety of formats to gather and relay information with tact and diplomacy.
• Skill in database management sufficient to develop tables and manipulate, retrieve, and analyze data.
• Ability to design and maintain recordkeeping systems.
• Ability to present information to diverse customers.

Preferred Qualifications

• Three (3) years' experience in an advanced administrative support role.
• Basic Workplace Safety Certification or ability to complete within six (6) months of hire.
• Organizational skills to facilitate the creation of statewide staff meetings and events.
• Knowledge of the DNR's Operations Services Division's Safety operational orders, policies, practices and procedures.
• Ability to interpret the DNR's administrative policies, procedures and documents necessary to carry out the safety and facility duties of this position.

Additional Requirements

No driving duties are required.

Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status).

It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:

• Conflict of Interest Review
• Criminal History Check
• Education Verification
• Employment Reference / Records Check
• License / Certification Verification

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at View phone number on click.appcast.io or email View email address on click.appcast.io. Please indicate what assistance is needed.