Payroll Specialist

Payroll Specialist

The Payroll Specialist is responsible for accurately, efficiently, and compliantly processing payroll for all employees. This role requires strong attention to detail, a solid understanding of payroll laws and regulations, and the ability to handle confidential information with discretion. The Payroll Specialist works closely with HR, Finance, and department managers to ensure payroll accuracy and to support employees with payroll-related questions.

Responsibilities:

• Process biweekly and monthly payroll for all employees with a high level of accuracy
• Process employee terminations and ensure final pay is completed correctly
• Review and validate timecards, hours worked, overtime, PTO, and other earnings
• Ensure proper application of pay rates, shift differentials, bonuses, and special pay
• Audit payroll reports before final submission to identify and resolve discrepancies
• Ensure payroll compliance with federal, state, and local regulations (FLSA, wage and hour laws, state-specific requirements)
• Process and verify federal, state, and local tax withholding
• Support quarterly and annual tax filings, including W-2 and W-2c corrections.
• Stay up to date on payroll regulations, tax changes, and compliance requirements
• Process wage garnishments and review tax rate notices
• Respond to employee payroll inquiries promptly and professionally
• Provide clear guidance to employees regarding pay, deductions, and timekeeping
• Troubleshoot and resolve payroll issues or discrepancies
• Prepare payroll reports for Finance, HR, and leadership as needed
• Reconcile payroll accounts and assist with month-end and year-end close processes
• Maintain accurate payroll documentation for audits and internal controls in accordance with Sarbanes-Oxley requirements

Qualifications:

• Bachelor's degree or equivalent work experience
• 2+ years of experience using an HCM database as a practitioner
• 2+ years of payroll experience
• Must be detail-oriented with strong organizational skills and have flexibility in working in a fast-paced team environment
• Strong written/verbal communication (employee communications and presentations)
• Proficient in Microsoft office
• Custom Reporting experience in HCM system a plus

Axos Employee Benefits May Include:

• Medical, Dental, Vision, and Life Insurance
• Paid Sick Leave, 3 weeks' Vacation, and Holidays (about 11 a year)
• HSA or FSA account and other voluntary benefits
• 401(k) Retirement Saving Plan with Employer Match Program and 529 Savings Plan
• Employee Mortgage Loan Program and free access to an Axos Bank Account with Self-Directed Trading

About Axos

Born digital-first, Axos delivers financial tools and services that allow individuals, small businesses, and companies to access and manage their money how, when, and where they want. We're a diverse team of dynamic, insightful, and independent innovators who are excited to provide technology-driven solutions that offer unbeatable value to our customers.

Axos Financial is our holding company and is publicly traded on the New York Stock Exchange under the symbol "AX" (NYSE: AX).

Pre-Employment Background Check and Drug Test:

All offers are contingent upon the candidate successfully passing a credit check, criminal background check, and pre-employment drug screening, which includes screening for marijuana. Axos Bank is a federally regulated banking institution. At the federal level, marijuana is an illegal schedule 1 drug; therefore, we will not employ any person who tests positive for marijuana, regardless of state legalization.

Equal Employment Opportunity:

Axos is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability, or any other protected status in accordance with all applicable federal, state, and local laws.

Job Functions and Work Environment:

While performing the duties of this position, the employee is required to sit for extended periods of time. Manual dexterity and coordination are required while operating standard office equipment such as computer keyboard and mouse, calculator, telephone, copiers, etc.

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

E-Verify and Right to Work Notices

Axos participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States. The E-Verify program is an internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services.

IER Right to Work Poster (English/Spanish)

E-Verify Participation Poster (English/Spanish)