Program Specialist I

Salary Range Commensurate with experience up to $47,000 Pay Basis Pay Basis Monthly Position Status Position Status Regular full-time Location Position End Date (if temporary) Posting Open Date Posting Open Date 07/30/2026 Posting Close Date Open Until Filled Yes Desired Start Date Desired Start Date 09/01/2026 Job Summary Provide administrative, human resources, and payroll support for a medium to large workload in the Department of Electrical and Computer Engineering within the Jonsson School of Engineering and Computer Science Minimum Education and Experience Bachelor’s degree in Business or a related field, with a minimum of four years of experience in program/project development or an equivalent combination of education and experience. Preferred Education and Experience Strong computer skills with proficiency in Microsoft Office Suite, particularly Excel Excellent communication skills and initiative Good attention to detail and strong organizational skills Other Qualifications To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position. Essential Duties and Responsibilities Provides payroll and human resource administrative support to the department in assisting hires with the completion of all forms in the onboarding process. Ensures that funding is in place for the respective offers. Oversees and tracks the onboarding progress and provides support for all department hiring Initiates electronic forms for hiring, job attribute changes, leaves of absence, end of assignments, and supplemental pay for all Faculty, Staff, Research Assistants, Teaching Assistants, Visiting Scholars, Student Workers, Temporary staff, and Research Associates Verifies and processes employee time records and troubleshoots payroll issues to ensure prompt and accurate payroll distribution for the department each pay period Updates department personnel spreadsheet daily to manage time and labor and communicates with employees and their supervisors to ensure accurate recordkeeping Maintains job postings for faculty, researchers, and staff so the department can efficiently recruit individuals who can fulfill positions that require specialized skills or knowledge. Provides continuous monitoring of the effectiveness of these postings, ensuring the accuracy and frequency of updates Coordinates the logistics for department foreign visitors and employees coming to campus. Organize documentation for visas and other related documents. Monitors change in laws and regulations regarding immigration policies. Provides guidance to departments on international employee requirements and contractual obligations. Organize the payment of required visa fees and submit it with the relevant documentation to HR for the necessary approvals from the Department of Homeland Security Assists international students in acquiring eligibility for work authorization under specific visa categories Fosters relationships with faculty and staff to ensure compliance with university regulations and policies Remains competent and current by attending professional development courses, software training classes, and courses and/or training sessions as directed by the supervisor or required by the University Other duties as assigned Physical Demands and Working Conditions Physical Activities Working Conditions Additional Information Remote Notice After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. May be required to use personal computer and other standard office equipment. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval. What We Can Offer UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes: Internal Training BCBS PPO Medical insurance – 100% paid for full-time employees PPO and DHMO Dental Insurance Plan – PPO plans include ortho benefits Long and short-term disability TRS Retirement Plan – defined benefit plan offering lifetime annuity upon retirement Voluntary Retirement Plan Options – additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans Paid time off Paid Holidays Paid Winter Break Fertility Benefits Remote Work Options – approved by department All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team! Special Instructions Summary

1. All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.
2. The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

Supplemental Questions Required fields are indicated with an asterisk (*). Required Documents Resume Cover Letter/Letter of Application Optional Documents Veteran Employment Preference - Form DD-214 Human Resources, 800 West Campbell Road, AD3.418 Richardson,

TX 75080-3021

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