Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a corporate accounting team in California. In this role, you will manage end-to-end payable activities, support accurate financial reporting, and help maintain strong vendor relationships through timely and precise transaction handling. This position is well suited for an accounting specialist who can balance daily processing work with reconciliations, compliance, and close support in a healthcare-related environment.

Responsibilities:
• Manage the full accounts payable cycle by reviewing, entering, and processing a variety of payment documents, including invoices, employee reimbursements, freight charges, credit card activity, and adjustment items.
• Verify that each payment request includes appropriate authorization, complete backup, correct general ledger allocation, and alignment with internal accounting standards.
• Administer expense reimbursement activity, record related entries in the accounting system, and assist employees with questions tied to expense submission and payment status.
• Coordinate recurring payment batches through check, ACH, wire, and other electronic methods while ensuring deadlines and accuracy standards are met.
• Maintain organized payable records, including vendor profiles, paid transaction files, aging support, and documentation needed for audit and reporting purposes.
• Research vendor statement differences, unpaid invoice issues, and purchase order variances by working closely with suppliers and internal departments to reach timely resolution.
• Reconcile corporate credit card activity and other AP-related accounts, ensuring supporting documentation is complete and balances tie to the general ledger.
• Contribute to month-end, quarter-end, and year-end close by preparing accrual support, account reconciliations, journal entry backup, and other required schedules.
• Update vendor master data, including new setups, changes, and deactivations, in accordance with internal controls and company policy.
• Support fixed asset tracking, annual 1099 reporting, and requests from internal or external auditors related to accounts payable documentation.• 3–5 years of accounts payable experience in a corporate accounting environment.
• Practical knowledge of full-cycle AP processing, including invoice review, coding, and payment execution.
• Experience handling check runs, electronic payments, and vendor account reconciliation.
• Ability to review financial documents carefully and identify discrepancies, missing approvals, or coding issues.
• Strong organizational skills with the ability to manage deadlines and maintain accurate records.
• Clear written and verbal communication skills for working with vendors and cross-functional teams.
• Proficiency with accounting systems and standard business software used for payable processing and reporting.