Regional Director of Operations

At Headlands Research, we are dedicated to enhancing clinical trial delivery within our communities. As a leading network of advanced clinical trial sites, we leverage cutting‑edge technology and exceptional support services to broaden outreach and participation. Founded in 2018, our rapidly growing company currently operates 20+ sites across the US and Canada, with plans for further expansion.

The Role

Headlands Research is seeking a highly motivated, and seasoned operations leader looking for an opportunity to support and empower site leaders to grow and lead efficient site operations. This individual should bring a strong background in the clinical trial industry with specific experience in research trial execution and multi‑site leadership. Candidates should appreciate the atmosphere of a growing company and the need to impact process development while supporting sites. Success in this position requires agility, collaboration and exceptional critical thinking and problem‑solving abilities.

Duties

• Operations oversight of approximately 6-8 DeNovo and/or integrated clinical trial sites within an assigned region
• Successfully integrate newly acquired sites into Headland’s network processes, systems, workflows, etc.
• Collaborate with sites and central recruitment services as applicable to ensure sites meet targeted enrollment goals for all studies
• Lead and develop site leaders (direct reports) through exceptional people management skills and collaboration to influence positive operational outcomes
• Build strong partnerships with Site Directors/Presidents, Business Development, PI’s and central support teams to identify opportunities for strategic site growth and operational excellence
• Ensure operational, quality, and financial standards, systems and practices are in place and each site receives the necessary central support to achieve its objectives
• Work with site leaders and Finance business partners on forecasting and budgeting resulting in continuously improved revenue and expense management
• Support strategy for site level recruitment, training, and employee development to ensure sites are adequately staffed for current and future demand
• Conduct in person visits to sites on a regular cadence based on site needs
• Plan and set individual and site goals and track the progress of each to ensure that objectives are met
• Serve as primary point of escalation for Site Directors in resolving operational challenges
• Collaborate with site leaders and Quality and Training business partners to ensure GCP quality standards are in place and all quality and regulatory requirements are adhered to
• Support site sponsor interactions by acting as a point of escalation and providing confidence in site operations
• Conduct monthly financial and operations reviews with sites to include KPI's, employee and patient retention & enrollment, capacity, revenue, and expense management
• Participates and presents at meetings with internal and external representatives as needed
• Identify opportunities to expand business within the region through new therapeutic capabilities, equipment, or site development
• Collaborate with the business development team to assess site capabilities
• Facilitate performance improvement monitoring and discussions between site staff and human resources
• Additional project work as assigned

Requirements

• Education – Bachelor's degree in business or a health‑related field required; master’s degree preferred
• 5 years + experience in clinical trials industry (sponsor, IRB, CRO, site)
• Proven success in a multi‑site healthcare leadership role- experience leading multiple sites and teams across several geographic locations
• Demonstrated ability to successfully manage people/projects across a continuum of experience, knowledge, and diversity.
• Proactive problem‑solving abilities and follow‑through
• General understanding of GCP, CFR, and state regulations as applicable
• Results oriented- demonstrates strong business planning skills, communicates objectives clearly to teams, reviews, and monitors KPI’s and provides coaching and mentoring to achieve goals
• Driven- self‑starter, excellent time management skills, ready to execute in a tactical and strategic manner, holds themselves and others to high standards of accountability
• Collaborative- ability to develop relationships and collaborate along the vertical
• 5 years + experience managing direct reports
• Superior communication skills, written and verbal including emails and presentations both internal and external with sponsors and CROs
• Displays professionalism and integrity in all actions – Demonstrated ability to foster concepts of teamwork, cooperation, self‑control, and flexibility to get the work done timely with a high degree of responsiveness with multiple stakeholders
• Knowledgeable and able to confidently speak in the following areas of clinical research
• Business Development
• Finance/Accounting
• Human Resources
• Legal
• Clinical Development / Key Therapeutic Areas such as CNS/Psych/Metabolic/Endocrine/Vaccines
• Recruitment
• Information Technology
• Business Operations

$140,000 - $180,000 USD

Headlands Research will never ask a candidate for personal identifiable information (date of birth, social security number, driver’s license information, etc) via email or messenger tools, or for a financial deposit of any kind.

Headlands Research is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetic information, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Need Assistance?

Headlands Research is committed to providing access and reasonable accommodation in its employment for individuals with disabilities. To request disability accommodation in the application process, contact View email address on apply.j-vers.com for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Headlands Research’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three‑year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.