Maintenance Planner Scheduler

Maintenance Planner Scheduler

Delta Diablo is pleased to announce the recruitment for a Maintenance Planner Scheduler in our fully established Resource Recovery Services Division. This position will directly support the Maintenance Division, serving as the planner/scheduler and coordinator of various maintenance and repair projects to ensure continuous and reliable work priorities are completed in a timely manner.

This position will remain open until filled. We encourage applicants to submit their applications by August 17, 2026. Applications received after this date may still be reviewed if the position remains available. First review of resumes is August 18, 2026. First-round interviews will be held the week of August 31, 2026, with second-round interviews being held the week of September 8, 2026.

Working under general supervision in a team environment, the Maintenance Planner/Scheduler plans, coordinates, and schedules various maintenance and repair projects to ensure the continuous operation and reliable performance of the treatment plant buildings, facilities, machinery, equipment, and fleet. Collaborates with other departments and divisions to manage work priorities, develop job plans, and identify the necessary resources (parts, materials, supplies, skillset, and personnel) to complete projects.

This is an advanced journey-level classification in the Maintenance Mechanic job family. The Maintenance Planner/Scheduler evaluates, analyzes, and provides equipment-related expertise and technical guidance to management on maintenance and repair processes.

Receives direct supervision from the Maintenance Supervisor, and functional supervision from the Maintenance Manager and other District management staff. The Planner/Scheduler exercises functional supervision over lower-level Maintenance Mechanics and Maintenance Worker classifications. Provides direction to warehouse personnel. Supervises and directs the work of temporary/contract warehouse and/or maintenance support staff.

The following duties are representative of the duties performed by this classification but is not intended to be an inclusive list.

• Serves as principal contact and liaison between Maintenance and Operations to plan, schedule, and coordinate routine and non-routine corrective, preventive, and predictive maintenance work on agency-operated treatment plant systems, buildings, facilities, machinery, equipment, and vehicle fleet. Contacts and works with personnel from other divisions and departments as needed.
• Receives and reviews requests for maintenance and repair work and determines the most efficient and effective method to accomplish the work. Consults with others as necessary.
• Provides job estimates for the work to be performed: labor, supplies and material, and any outside services.
• Works with maintenance leads and supervisors to determine resource availability and balance the workforce load. Develops preliminary workforce schedules. Verifies all material, information, tools, and labor are available prior to scheduling.
• Provides direction to warehouse personnel for the procurement and pre-staging of all parts and material required for the completion of maintenance jobs.
• Manages and administers the Computerized Maintenance Management System (CMMS), including developing a metrics program to measure division efficiency and labor utilization and to produce work performance reports for management information and use.

Other assigned duties may include providing information and assistance to the public, other District officials, and staff. Assuming responsibility for covering a part of the work assignments of co-workers during short absences as assigned. Participating in teams engaged with process and customer service improvements, cross-training, and team evaluations. Performing other work consistent with the responsibilities assigned to the classification and necessary to the effective operations of the District. May assist with special maintenance and repair projects.

Education: High School Diploma or equivalent, supplemented by vocational or technical training in mechanical maintenance and repair. College-level coursework in project planning and supervision is desirable.

Experience: Minimum of five (5) years of industrial maintenance and repair experience, including two (2) years of prior experience planning and scheduling maintenance and repair work. A combination of education and specialized planning and scheduling experience may substitute for the two years of prior experience.

Working knowledge of pumps, motors, general and specialized parts, electrical, welding, and mechanical equipment typically used in water/wastewater treatment plant operations or comparable facilities is required. Computer skills and experience with inventory management and Computerized Maintenance Management System software necessary.

Knowledge of the following is required to perform the essential function:

• Industrial maintenance equipment-related expertise
• Understanding of reactive, preventive, and predictive maintenance to effectively manage and plan maintenance and repair projects, including estimating labor, materials, and skills needed to complete jobs.
• Maintenance and repair processes in a wastewater treatment facility, and working knowledge of the work order system, planning and scheduling, and storeroom processes.
• Technical writing skills to provide simple and accurate instructions on improving preventive maintenance activities.
• Standard blueprints, machine and process drawings.
• Basic math skills to plan and organize jobs and projects.
• Good time management, organizational, and planning skills.
• Inventory management and Computerize Maintenance Management Systems (CMMS).

Ability to do the following is required to perform the essential function:

• Establish, maintain, and improve the Maintenance planning and scheduling business flow process; schedule maintenance work into production plan.
• Scope the full extent of maintenance work needed to conduct the relevant repair/preventive/predictive/design-out activities on the organization's plant and equipment.
• Communicate clearly and concisely, both orally and in writing.
• Develop cost and time estimates of planned maintenance work.
• Manage multiple priorities or projects simultaneously and keep them progressing to completion.
• Purchase all necessary parts, equipment, services, and documentation to perform the maintenance work.
• Write applicable maintenance procedures that promote defect-free maintenance work quality.
• Maintain accurate equipment maintenance history and job records database, and technical information on processes, plant, and equipment.
• Convert the organization's asset management and maintenance strategy into workplace activities.
• Able and competent in root cause failure analysis, leadership, and investigations.
• Apply good stores management practices and parts management to ensure parts and equipment retain full reliability while stored.
• Ensure key performance indicators are captured and reported for equipment reliability, maintenance department performance, and planning and scheduling business flow process
• Continually improving planning, scheduling, purchasing, stores, data management, and job reporting systems to increase planning effectiveness and efficiency
• Collaborate with maintenance supervision to schedule manpower and resources for the most effective production and maintenance outcomes
• Must have a demonstrated ability to visualize and communicate the execution of work.
• Have the ability to sketch or redline existing drawings.
• Persuasively communicate ideas and assert a point of view in complex or controversial situations.
• Intermediate computer experience, including working knowledge of MS Office software such as Word and Excel

Physical Demands and Working Conditions

• Work in warehouse and office building environments with controlled lighting, ventilation, and moderate noise levels.
• Frequent sitting for prolonged periods while operating the telephone system and computer; intermittently twisting and reaching to operate other equipment and access resource materials.
• Employees may use and be exposed to hand, power, and noise-producing tools and equipment, and then the noise level in the work environment may be loud.
• Occasionally exposed to outside weather conditions, including extreme heat and cold, including rain, ice, fog, wind, and various terrains.
• Regularly exposed to moving mechanical parts.
• Periodically exposed to high, precarious places, toxic or caustic chemicals, fumes, odors, dust, and pollen.
• Occasionally exposed to fumes or airborne particles, risk of electrical shock, and vibration.
• Occasionally, maybe required to wear personal protective equipment.
• Regularly operate safety devices and equipment and apply proper safety procedures in hazardous environments.
• Periodically required to ascend and descend ladders and stairs.
• Periodically required to operate forklifts, hand trucks, and carts.
• Regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, occasionally lift and/or move up to 50 pounds.
• Periodically required to walk, climb, or balance and stop, kneel, crouch, or crawl.
• Visual acuity to read fine detail on blueprints, drawings, work orders, correspondence, and/or reports. Regularly required to use hands and fingers to grasp, handle tools and use general office equipment and/or computer.

Required Licenses, Certifications, and Registrations

• A valid California State Class C license must be maintained at all times.
• A valid California Water Environment Association (CWEA) Mechanical Technologist certification (Grade II or higher)