Billing Coordinator

At F3 Law, we believe that a culture of inclusion and belonging, one of embracing and respecting each other’s differences, strengthens our ability to serve our clients and communities. We are committed to fostering a workplace where individuals of all backgrounds feel valued and appreciated. By bringing together different perspectives and lived experiences, we create better solutions and a more dynamic, thoughtful, and effective team. F3 Law provides essential legal support to schools, colleges and other public entities, helping them navigate complex legal issues to fulfill their mission of serving students and communities. Summary We seek a highly organized and detail-oriented Billing Coordinator to join our dynamic team. This full-time position plays a crucial role in managing and executing attorney billing alongside other essential accounting and bookkeeping responsibilities. The Billing Coordinator will work closely with attorneys, staff, clients, and vendors, maintaining strict confidentiality and ensuring billing accuracy in line with established policies. Responsibilities Review and edit pre-bills based on attorney and secretary requests, ensuring accuracy and completeness. Research and address billing inquiries and audit requests and resolve issues effectively. Compile and bill attorney hours to clients monthly, preparing and distributing final client invoices. Assist in preparing client invoices and e-bills, adhering to billing guidelines, and tracking progress until client approval. Submit e-bills to clients and third-party vendors as required. Process cash receipts and assist with accounts receivable, including researching and resolving payment discrepancies. Manage new client and matter setup, and close matters in the billing system as necessary. Provide financial analysis, such as billing history and accounts receivable reports. Support the Accounting Manager with special projects as needed. *Other duties, responsibilities and activities may change or be assigned at any time with or without notice. Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Education & Experience: A high school diploma or equivalent is required (a bachelor's degree is preferred), along with 3 - 5 years of progressive billing/e-billing experience, preferably in a legal or professional services environment. Technical Skills: Proficiency in Microsoft Office Suite, Outlook, and billing software like Aderant/Expert Sierra. Analytical Abilities: Keen attention to detail and accuracy, with strong analytical skills to resolve billing issues and reconcile discrepancies. Communication: Excellent verbal and written communication skills; ability to engage effectively with attorneys, clients, staff, and vendors with professionalism and diplomacy. Organization & Time Management: Strong organizational skills, capable of handling multiple priorities in a fast-paced, deadline-driven environment. Problem-Solving: Proactive and solution-oriented, with excellent follow-through. Mathematical Skills: Competency in performing calculations for billing, account reconciliation, and financial reporting. Team Player: Dependable and collaborative, able to work independently and make informed decisions. Annual Salary Range: $30.00 - 35.00 per hour Benefits: F3 Law offers a supportive and intellectually engaging work environment, comprehensive health insurance benefits, and a 401(k) plan with profit-sharing contributions. F3 Law is an equal employment opportunity employer and does not discriminate against applicants or employees because of race, color, religion, national origin, sex, age, citizenship status, various ability status, genetic information, sexual orientation, or gender identity or expression of an otherwise qualified individual, or membership in any other class protected by applicable law. F3 Law hires and promotes individuals based on their qualifications for the job to be filled. About F3 Law At F3 Law, we believe that a culture of inclusion and belonging, one of embracing and respecting each other’s differences, strengthens our ability to serve our clients and communities. We are committed to fostering a workplace where individuals of all backgrounds feel valued and appreciative. By bringing together different perspectives and lived experiences, we create better solutions and a more dynamic, thoughtful, and effective team. F3 Law provides essential legal support to schools, colleges and other public entities, helping them navigate complex legal issues to fulfill their mission of serving students and communities. Summary We seek a highly organized and detail-oriented Billing Coordinator to join our dynamic team. This full-time position plays a crucial role in managing and executing attorney billing alongside other essential accounting and bookkeeping responsibilities. The Billing Coordinator will work closely with attorneys, staff, clients, and vendors, maintaining strict confidentiality and ensuring billing accuracy in line with established policies. Responsibilities Review and edit pre-bills based on attorney and secretary requests, ensuring accuracy and completeness. Research and address billing inquiries and audit requests and resolve issues effectively. Compile and bill attorney hours to clients monthly, preparing and distributing final client invoices. Assist in preparing client invoices and e-bills, adhering to billing guidelines, and tracking progress until client approval. Submit e-bills to clients and third-party vendors as required. Process cash receipts and assist with accounts receivable, including researching and resolving payment discrepancies. Manage new client and matter setup, and close matters in the billing system as necessary. Provide financial analysis, such as billing history and accounts receivable reports. Support the Accounting Manager with special projects as needed. *Other duties, responsibilities and activities may change or be assigned at any time with or without notice. Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Education & Experience: A high school diploma or equivalent is required (a bachelor's degree is preferred), along with 3 - 5 years of progressive billing/e-billing experience, preferably in a legal or professional services environment. Technical Skills: Proficiency in Microsoft Office Suite, Outlook, and billing software like Aderant/Expert Sierra. Analytical Abilities: Keen attention to detail and accuracy, with strong analytical skills to resolve billing issues and reconcile discrepancies. Communication: Excellent verbal and written communication skills; ability to engage effectively with attorneys, clients, staff, and vendors with professionalism and diplomacy. Organization & Time Management: Strong organizational skills, capable of handling multiple priorities in a fast-paced, deadline-driven environment. Problem-Solving: Proactive and solution-oriented, with excellent follow-through. Mathematical Skills: Competency in performing calculations for billing, account reconciliation, and financial reporting. Team Player: Dependable and collaborative, able to work independently and make informed decisions. Compensation, Benefits & Perks Annual Salary Range: $30.00 - 35.00 per hour Benefits: F3 Law offers a supportive and intellectually engaging work environment, comprehensive health insurance benefits, and a 401(k) plan with profit-sharing contributions. F3 Law is an equal employment opportunity employer and does not discriminate against applicants or employees because of race, color, religion, national origin, sex, age, citizenship status, various ability status, genetic information, sexual orientation, or gender identity or expression of an otherwise qualified individual, or membership in any other class protected by applicable law. F3 Law hires and promotes individuals based on their qualifications for the job to be filled. F3 Law seeks to build a culturally diverse staff where differences are valued and respected. Women, minorities, individuals with various abilities, veterans, LGBTQ+ and intersectional individuals are encouraged to apply. #J-18808-Ljbffr