Staff Accountant

At Volex, we are dedicated to improving the quality of life around the world by bringing connectivity and power to high tech equipment that is changing how we live, work, and communicate. We invest in developing our production sites to meet our customers’ evolving requirements. We have assembled a compelling and diverse range of capabilities to provide our customers with an integrated solution to their manufacturing challenges. The Volex portfolio of products, capabilities and solutions include: Power Cords, Plugs, Connectors, Receptacles, Integrated Manufacturing Services (IMS), Electric Vehicle Charging Solutions, Consumer Cable Harnesses and Power Products, High-Speed Copper Interconnect Cable / Data Transfer Cable, and Data Centre Power Cables / Power Cords. Position Summary Volex is seeking a Staff Accountant with at least 2–3 years of experience in AP, AR, general ledger, reconciliations, and month-end close. Reporting to the Controller, this role maintains accurate records and resolves discrepancies. Excel skills are required; manufacturing and QuickBooks Desktop experience are preferred. Accounts Payable Monitor the AP inbox and process invoices promptly. Keep invoice and payment records organized in SharePoint. Perform three-way matching using Alliance and QuickBooks Desktop to match vendor invoices to purchase orders and receiving records. Verify pricing, quantities, payment terms, general ledger coding, departments and cost centers, and approvals before entry. Enter invoices and vendor credits into QuickBooks Desktop in the correct accounting period. Follow up with Purchasing, Receiving, and approvers on missing information or discrepancies. Reconcile vendor statements and follow up on missing invoices, credits, and past due balances. Notify the Controller of vendor holds or payment issues. Prepare ACH and check payment batches with supporting documents for approval. Set up ACH templates only with approved and independently verified banking information. Review AP aging and the invoice backlog regularly to keep invoices current and payments in line with approved terms. Accounts Receivable Prepare customer invoices using approved shipment records and customer billing requirements. Record customer payments and apply them to the correct invoices. Review AR aging, follow up on past due invoices, and keep collection notes current. Research short payments, deductions, unapplied cash, and billing discrepancies. Work with customers and internal teams to resolve outstanding items. Prepare customer statements, credit memos, and adjustments for review and approval. Account Reconciliations and Month End Prepare bank reconciliations and assigned balance sheet account reconciliations, including supporting schedules for accruals, prepaid expenses, and other assigned accounts. Prepare the goods received but not invoiced reconciliation using Alliance receiving records and QuickBooks Desktop, and follow up on unmatched receipts and missing vendor invoices. Follow up on reconciling items and bring unresolved differences to the Controller’s attention. Prepare month-end accruals, prepaid expense schedules, and journal entries with supporting documentation for Controller review and approval. Support the month-end close calendar, assist with account analysis and variance explanations, and prepare supporting documents for audits and annual Form 1099 reporting. Keep accounting records complete, accurate, and easy to locate. Follow company procedures and approval requirements, including separation of payment preparation, approval, and release. Meet assigned deadlines and let the Controller know promptly if workload, system issues, or missing information may cause delays. Complete required training and help improve day-to-day accounting processes. Qualifications At least 2–3 years of hands‑on accounting experience covering AP, AR, general ledger accounting, account reconciliations, journal entries, and month-end close. Experience using accounting software for invoice entry, cash application, journal entries, reconciliations, and accounting reports; ability to learn QuickBooks Desktop. Working knowledge of accounting principles, general ledger coding, debits and credits, accrual accounting, and month-end close procedures. Comfortable using Excel formulas, sorting, filtering, and checking for duplicates. Good attention to detail and the ability to organize work, follow up on open items, and meet deadlines. Able to communicate professionally with vendors, customers, and coworkers and handle confidential information appropriately. Preferred Experience Bachelor’s degree in Accounting or Finance preferred, or an equivalent combination of education and relevant accounting experience. Manufacturing experience, including three‑way matching, inventory‑related reconciliations, and working with purchase orders and receiving records. Experience with QuickBooks Desktop, and Alliance/MFG is preferred but not required. #J-18808-Ljbffr Volex