Refurbishment & Logistics Coordinator

Job Description

Job Description

Mobile Air & Power Rentals is seeking a highly organized and driven Refurbishment & Logistics Coordinator to oversee the coordination of refurbishment projects for our nationwide rental fleet while supporting transportation and logistics operations.

This position plays a critical role in maximizing fleet availability, improving asset reliability, and ensuring equipment is refurbished efficiently and returned to service quickly. The ideal candidate thrives in a fast-paced environment, enjoys coordinating multiple projects simultaneously, and has experience working with operations, service teams, vendors, and logistics partners.

This position is primarily remote (approximately 80–90%) with occasional travel to branch locations, vendor facilities, and project sites as business needs require.

What You'll Do

• Develop, implement, and manage a centralized refurbishment program for large rental assets including:
  • Chillers
  • Air Conditioners
  • Heaters
  • Generators
  • Ancillary support equipment
• Establish refurbishment priorities, project schedules, and backlog management.
• Serve as the primary point of contact for refurbishment requests across all branch locations.
• Develop and maintain standardized processes for submitting refurbishment requests, including photos, equipment details, and supporting documentation.
• Coordinate refurbishment activities between branch operations, service teams, manufacturers, vendors, and third-party repair facilities.
• Monitor refurbishment progress, project costs, timelines, and equipment availability.
• Maintain accurate records and reporting throughout each refurbishment project.
• Prepare and distribute monthly fleet refurbishment reports and performance updates.
• Partner with Operations leadership to establish fleet standards and refurbishment priorities.
• Support continuous improvement initiatives that enhance fleet lifecycle management, reliability, and operational efficiency.
• Coordinate equipment transportation between branches, customer sites, vendors, and refurbishment facilities.
• Assist the Logistics and Service Operations teams during periods of high demand by coordinating freight shipments and preparing Bills of Lading (BOLs).
• Build strong working relationships across Operations, Fleet, Service, and Logistics teams to ensure successful project execution.

Qualifications

• Associate degree in Business, Logistics, Supply Chain, Operations Management, or a related field preferred, or an equivalent combination of education and experience.
• Previous experience in logistics, fleet operations, equipment coordination, rental operations, service operations, or project coordination preferred.
• Experience working with heavy equipment, industrial equipment, HVAC, power generation, construction, or rental equipment is highly desirable.
• Strong organizational and project management skills with the ability to manage multiple priorities simultaneously.
• Excellent verbal and written communication skills.
• Strong analytical and problem-solving abilities.
• Detail-oriented with excellent follow-through.
• Ability to work independently while collaborating effectively across multiple departments.
• Proficient with Microsoft Office (Excel, Word, Outlook) and ERP systems.
• Comfortable learning new software and technology platforms.

Preferred Skills

• Knowledge of fleet lifecycle management.
• Experience coordinating transportation and freight.
• Understanding of equipment maintenance and refurbishment processes.
• Experience working with vendors and third-party service providers.