Sample Room Coordinator

Job Description

Job Description

Product Operations Coordinator

We are seeking a highly organized and detail-oriented Product Operations Coordinator to support the day-to-day management of product samples, materials, and internal requests. This role will coordinate the receipt, organization, tracking, and distribution of products while maintaining accurate records and ensuring items are available for internal teams, presentations, testing, and client needs. The ideal candidate is comfortable managing multiple priorities, working with cross-functional teams, maintaining inventory accuracy, and ensuring deadlines are consistently met.

Key Responsibilities:

• Coordinate incoming and outgoing product samples and materials.
• Maintain accurate inventory records and tracking systems.
• Organize and prepare products for meetings, presentations, evaluations, and internal requests.
• Communicate with vendors, suppliers, and internal departments regarding product needs and timelines.
• Monitor sample requests and ensure items are delivered accurately and on schedule.
• Maintain an organized storage area and ensure products are properly labeled and accounted for.
• Track product information, documentation, and status updates.
• Assist with special projects and operational initiatives as needed.
• Identify opportunities to improve organization, tracking, and workflow efficiency.
• Provide administrative and operational support to multiple teams in a fast-paced environment.

Qualifications:

• 0-2+ years of administrative, operations, inventory, coordination, or customer service experience.
• Strong organizational and time-management skills.
• Excellent attention to detail and ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, Excel, and inventory or tracking systems.
• Ability to work independently and collaborate effectively with cross-functional teams.