Experienced Executive Assistant - 3 - 5 Years Experience

Job Description

Job Description

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance
• Competitive salary
• Wellness resources

Executive Assistant to Owner/Managing Attorney (Law Firm) Confidential Search (In-Office)

A well-established law firm in the Philadelphia suburbs is conducting a confidential search for an experienced Executive Assistant to support the Owner/Managing Attorney . This is a high-trust, in-office role for someone who is organized, proactive, discreet, and thrives in a deadline-driven professional environment.

Key Responsibilities

• Provide direct administrative and executive-level support to the Owner/Managing Attorney
• Manage a complex calendar, scheduling, and meeting logistics (including occasional rescheduling on short notice)
• Draft, proofread, and format professional correspondence and internal documents
• Prepare and edit documents in Microsoft Word , create polished materials in PowerPoint , and manage spreadsheets in Excel
• Handle confidential information with excellent judgment and discretion
• Coordinate priorities across multiple matters and deadlines
• Serve as a professional point of contact with clients, vendors, and internal team members
• Track tasks, follow-ups, and action items to ensure timely completion
• Use AI tools to improve efficiency and quality (e.g., summarizing information, drafting internal communications, creating first-pass templates, organizing notes/action items), while maintaining accuracy, confidentiality, and professional judgment

Qualifications

• 35 years of experience as an Executive Assistant (or similar high-level administrative role)
• Bachelors degree required
• Mastery of Microsoft Office (Word, Excel, Outlook, PowerPoint) required
• Strong proficiency with AI tools required; AI power user/expert strongly preferred
• Excellent written and verbal communication skills; high attention to detail
• High level of professionalism, discretion, and emotional intelligence
• Comfort working in a fast-paced environment with shifting priorities
• Ability to learn new systems quickly

What Were Looking For

• A calm, positive presence who can anticipate needs and take initiative
• Someone who is quick, reliable, and highly organized
• A team-oriented professional who can communicate clearly and follow through consistently
• Someone who can use technology (including AI) thoughtfullywithout sacrificing accuracy or confidentiality

Work Location

• In-office (this role is not remote)

Compensation & Benefits

Compensation is competitive and commensurate with experience. Benefits package available.

How to Apply (Confidential)

Please submit:

• Resume
• A brief cover note (or email message) highlighting your executive support experience, MS Office mastery , and how you use AI tools in your work

This is a confidential search. Employer details will be shared with candidates selected for interviews.

What Youll Get:

• Employer paid benefits including health insurance, dental insurance, life insurance, Employee Assistant Plan, and several other benefit plans
• Paid Time Off including all major holidays
• A supportive team that values your contributions
• On-the-job training where needed well set you up for success
• Opportunities to grow within the organization

Ready to apply? Send your resume and a cover letter telling us why youd be a great fit as well as your experience level and salary requirements. Were excited to meet the next member of our team!