Assistant Property Manager

Position Summary The Assistant Property Manager is responsible for assisting the Property Manager with managing one or more properties and fulfilling the manager’s obligations under the property’s management agreement. The role supports the property manager with budget development, preparation of monthly operating reports and client deliverables, tenant billings, collection of rent, processing of property payables, lease abstracting and administration. Essential Job Functions Assist with the activities associated with a property or group of properties. Assist with all lease administration duties. Supervise vendors (landscaping, janitorial, etc.) and maintenance staff. Perform regular property inspections and complete inspection reports; recommend alterations, maintenance and reconditioning as necessary. Assist Property Manager with the development and control of operating and capital budgets. Assist Property Manager in preparation of monthly reports for owners. Coordinate tenant improvement and capital projects with the Property Manager. Respond to tenant needs, ensuring that administrative and building technical staff resolve problems promptly and in compliance with policies, procedures, regulations and contractual obligations. Represent and clearly communicate the authority of the Property Manager in person, over the phone and in writing, based on legal agreements in effect and Transwestern policies. Initiate and execute day‑to‑day operational procedures. Assist Property Manager in initiating, contracting and administering services to maintain and enhance property value, operating efficiency and appearance. Prepare all Service Agreement and Construction Agreement documents, including work authorizations, addenda, amendments and contract approval forms. Track and maintain Energy Star benchmarking data so information is current and accurate. Conduct tenant training meetings to improve building efficiencies. Maintain an ongoing tenant contact/relations program to assess needs and ensure problems are resolved and satisfied. Resolve problems to the mutual benefit of the tenant and the owner. Implement and monitor tenant needs assessments. Administer all leases to ensure compliance with provisions and agreements. Determine and execute timely escalations, reconciliations and rent collections. Maintain current certificates of insurance for all tenants; ensure coverage complies with lease requirements. Show space to prospective tenants (requires real estate license where required by state). Communicate clearly and on a timely basis with project accounting personnel, providing appropriate documentation. Prepare monthly ownership reporting, including variance reports, executive summaries and aging reports. Manage and coordinate day‑to‑day financial transactions including accounts receivable, accounts payable, collection of rents and charges. Maintain compliance with all Transwestern personnel policies and procedures. Perform miscellaneous duties or projects as assigned by the Property Manager. Position Requirements A bachelor’s degree in Business Management, Finance, Accounting, or a Human Resource Management related discipline. RPA designation in progress preferred. Possess a Real Estate License where required by state law. Minimum 3 years of property management experience, preferably in commercial / Class A office management. Must have intermediate to advanced Microsoft 365 Word, Excel and Outlook proficiencies. Experience with accounting software such as MRI, Yard or CTI preferred. Ability to keep information strictly confidential. Strong desire to succeed in an entrepreneurial environment. Must be able to handle multiple projects, changing priorities and a continually heavy workload. Exceptional oral and written communication skills. Strong customer service orientation. Salary Anticipated salary range: $85,000 – $95,000 annually, depending on experience. Location Redmond, WA Work Requirements This is a dynamic, on‑site role that places you at the heart of the action. Remote or hybrid options are not available. #J-18808-Ljbffr