Specialist, Accounting

Salary: $17.63 - $24.77 Hourly
Location : 940 Second St. Portsmouth, OH 45662, OH
Job Type: Full-Time
Job Number: POS-601
Division: Finance and Administration
Department: FA-Controller-Procurement & Payables Services
Opening Date: 05/20/2026
Closing Date: 6/3/2026 5:00 PM Eastern


Job Description Summary

JOB PURPOSE STATEMENT

Under moderate supervision this position provides support for general accounting functions, performs a variety of tasks that support the procurement of goods and services for the university, and assists in the disbursement of university monies in accordance with university policies and procedures.

Principal Duties and Responsibilities

FUNCTIONS

1. Provides support for general accounting functions, as assigned
2. Provides support to Procurement Services for recordkeeping, data entry and processing of transaction (ex: journal entries, payment documents, check printing, payroll tax transmission)
3. Provides other department duties to assist in record accuracy and/or retention

DUTIES AND RESPONSIBILITIES

1. Provides support for general accounting functions, as assigned
   • Prepares general ledger entries
   • Assists with state construction and voucher review
   • Compiles procurement related tax documents (1099 process)
   • Updates investment spreadsheet and prepare related entries
   • Coordinates interdepartmental charges process
   • Assists with preparation of bank reconciliation, financial statements and external reports
2. Provides support to Procurement Services for recordkeeping, data entry and processing of transaction (ex: journal entries, payment documents, check printing, payroll tax transmission)
   • Coordinates and monitors billing information for utilities usage, food service vendor, and others
   • Processes and keeps records (authorizations, travel advances, travel expense report documentation verification) for all university travel
   • Compares invoices and checks for accuracy prior to distributions to vendors
   • Assists Procurement Services in P-Card transaction review, SciQuest payment problem resolution and processing of telephone instructions related to payroll tax withholding payments
3. Provides other department duties to assist in record accuracy and/or retention
   • Indexes information in the FEITH system according to record retention policies
   • Assists with preparation and input of journal entries, inter-departmental charges, budget adjustment, invoices, etc. as needed

Minimum Job Knowledge, Skills and Abilities

MINIMUM JOB KNOWLEDGE, SKILLS, AND ABILITIES

1. Analytical skills needed in order to identify and correct inaccuracies
2. High level of computer literacy with spreadsheets, word processing and database software and business systems; working knowledge of computer software to formulate data analyses
3. High level interpersonal and communication skills necessary to regularly interact with a variety of publics, including presentation skills
4. Highly organized with ability to effectively handle close attention to detail
5. Ability to effectively complete tasks within short timelines and adapt to change
6. Accomplishes tasks in a timely and high-quality fashion
7. Must be able to complete work assignments while responding to frequent and varied interruptions

Minimum Qualifications

MINIMUM QUALIFICATIONS (EDUCATION AND EXPERIENCE)

1. Eighteen (18) months of education or technical specialty programs in a related area beyond High School, including evidence of successful completion of college-level accounting courses (minimum of three quarters or two semesters) or demonstrated equivalent knowledge
2. Two to three (2-3) years of experience in a business office, bookkeeping & clerical experience

Shawnee State University offers a competitive starting salary (commensurate with overall qualifications) including an attractive benefits package. See Overview of Employee Benefits for more information. Some of our benefits include:

• Paid Holidays
• Paid Winter Break in December
• Medical, Dental, and Vision Insurance
• Tuition Waiver
• Life Insurance
• Retirement Plans