Staffing Recruiter/Office Specialist

Job Description

Job Description

Our branch specializes in rapid, high-quality blue-collar and skilled trades workforce solutions. We are seeking an autonomous, fast-moving, and highly capable Recruiter who can seamlessly transition from high-volume phone screening to rigorous compliance and administrative tracking. If you are an expert at managing the fast-paced full lifecycle of industrial staffing while keeping your documentation bulletproof, you will thrive on our team.

Job Summary

We are looking for a charismatic, professional Bilingual Staffing Recruiter & Office Specialist to manage the candidate lifecycle and direct our daily office operations. In this role, you will be the first impression of our branch—answering high-volume incoming phone calls with a pleasant, welcoming attitude while executing rigorous administrative tasks. You will manage the blue-collar talent pipeline from initial phone screens to digital dispatch tracking. The ideal candidate brings a background in agency recruiting, extensive hands-on experience navigating ZipRecruiter , outstanding Smartsheet tracking capabilities, and an expert eye for detailed Form I-9 employment compliance .

Key Responsibilities & Essential Functions

• First Impression & Phone Reception: Serve as the welcoming face and voice of the branch. Answer high-volume incoming calls professionally in both English and Spanish, route inquiries, and greet walk-in candidates with an upbeat, helpful attitude.
• Bilingual Sourcing & Screening: Proactively source, screen, and interview candidates for light industrial (warehouse, logistics) and construction openings, communicating flawlessly across English- and Spanish-speaking talent pools.
• Onboarding & I-9 Compliance: Execute complete onboarding administration, including meticulous verification of Form I-9 documentation , E-Verify, and managing background/drug screenings with zero room for compliance errors.
• Application Processing & Data Entry: Efficiently review and process digital and walk-in applications, moving candidates swiftly through our applicant tracking funnel to match client dispatch schedules.
• Platform Mastery: Actively use ZipRecruiter features (such as "Invite to Apply," proactive resume searching, and customized screening filters) to continually capture active talent pools.
• Workflow Optimization: Utilize Smartsheet daily to build, maintain, and update dispatch logs, active headcounts, candidate contact lists, and branch data metrics.

Qualifications & Skills Required

• Language Proficiency: 100% Fluent in both English and Spanish (verbal and written) with the ability to translate and guide candidates through onboarding documents.
• Industry Experience: Minimum of 1–2 years of experience in agency staffing, high-volume recruitment, or advanced office administration within light industrial or construction sectors.
• Software Literacy: Intermediate proficiency using Smartsheet (or advanced project tracking tools) to manage lists, columns, and rows efficiently.
• Platform Expertise: Hands-on experience utilizing ZipRecruiter to source candidates or manage job postings.
• Compliance Knowledge: Direct familiarity with federal employment regulations, specifically manual and electronic I-9 verification processes.
• Interpersonal Excellence: Exceptional telephone etiquette, outstanding communication skills, and a naturally warm, resilient, and professional demeanor under pressure.

We are a full-service staffing company providing job opportunities throughout the greater Phoenix area. As an applicant to Lone Wolf Staffing, you will always be treated with respect, kindness, and courtesy. We only work with clients that share our same vision on how our associates are treated. We invite everyone to apply at Lone Wolf Staffing as we are here to help you reach your goals.

Come see the difference in how Lone Wolf Staffing treats all applicants, we give back to our most important resource and that is you. We will show you how vital you are to our success.

Company Description

We are a full-service staffing company providing job opportunities throughout the greater Phoenix area. As an applicant to Lone Wolf Staffing, you will always be treated with respect, kindness, and courtesy. We only work with clients that share our same vision on how our associates are treated. We invite everyone to apply at Lone Wolf Staffing as we are here to help you reach your goals.\n\nCome see the difference in how Lone Wolf Staffing treats all applicants, we give back to our most important resource and that is you. We will show you how vital you are to our success.