Project Accountant

Project Accountant

Project Accountant based out of our Miami, FL office. This position is responsible for managing the lifecycle of project accounting in accordance with established accounting standards and project accounting policies. The role ensures compliance with contractual guidelines and requirements.

Primary Responsibilities:

• Project Communication: Collaborate with Project Managers (PMs) and teams regarding project setup, contract documents, contract modifications, approvals, and additional services related to billing.
• Billing and Accounting Setup: Set up, review, and confirm billing terms, fees, and other accounting-related matters to ensure accurate allocation of labor and expenses to projects and proper revenue recognition.
• Project Charge Review: Review and evaluate project charges for accuracy, complete cost transfers, update project budgets as needed, and ensure all project data is current.
• Project Performance Monitoring: Monitor key indicators (e.g., negative variance, backlog) for projects and keep PMs and accounting informed of any concerns.
• Project Review: Meet with PMs to review project performance and key financial data. Research unbilled issues and optimize billing opportunities.
• Subconsultant Expense Management: Support PMs with subconsultant expenses by reviewing and approving subs invoices in line with contract terms.
• Invoice Processing: Process subconsultant invoices, company invoices, and project financial reports on a monthly basis or according to the project schedule.
• Ensure draft invoices are accurate and aligned with contract requirements. Identify corrections needed, obtain documentation and approval from the PMs.
• Submit final invoices to clients. Maintain organized billing folders for all projects, including expenses, consultant invoices, and monthly invoices, per company standards.
• Prepare final invoice packages, including draft and final invoices, with all relevant backup documentation for reconciliation by the Accounting Department.
• Team Collaboration
• Work with the Accounts Payable team to resolve issues related to consultant invoicing and reimbursable expenses.
• Collaborate with the Accounts Receivable team to reconcile any discrepancies.
• Write-Offs: Process write-offs for uncollectible labor or expenses, as directed and approved by PMs and senior management.
• Audit Support: Provide assistance to internal and external auditors, including research and reconciliations as required.
• Project Close-Out: Assist the project management team with the project close-out process, including final invoices and the release of retainage.
• Close out project accounts upon project completion.
• Reporting: Prepare special project analyses and reports for PMs and others.
• Process Improvements: Recommend and implement process improvements for the billing cycle.
• Ongoing Learning: Stay up to date with the latest project accounting principles and related subject matter.
• Additional Responsibilities: Perform other duties and assignments as needed.