Inventory & Procurement Manager

Job Description

Job Description

The Inventory & Procurement Manager is responsible for overseeing inventory levels, tracking inventory movements, and ensuring inventory accuracy within the organization. This role involves maintaining inventory systems, collaborating with our team to ensure materials availability, and implementing best practices in inventory management. This position will work closely with warehouse and sales to support efficient operations and drive continuous improvement in inventory control processes.

Responsibilities :

• Track and manage inventory levels to ensure alignment with demand and minimize stock discrepancies.
• Conduct regular inventory counts and reconciliations to verify stock accuracy and address any variances.
• Maintain and update inventory management systems, ensuring real-time data accuracy.
• Organize inventory items to ensure efficient operational flow.
• Strategic organizational thinking to maximize order picking
• Coordinate with purchasing, warehouse, and production teams to ensure materials availability and proper storage conditions.
• Procurement of regularly ordered sourced items.
• Build and manage relationships with vendors, negotiate pricing, and monitor delivery timelines
• Identify and investigate discrepancies in inventory, addressing root causes and implementing corrective actions.
• Develop and implement inventory control procedures and policies to enhance operational efficiency.
• Clean and declutter shelving and warehouse as necessary
• Organization & tracking of tools and material
• Monitor Work-in-Progress (WIP) and prioritize tasks to meet deadlines
• Receive inbound shipments
• Optimize product labeling
• Prepare and analyze inventory reports, providing insights and recommendations to management.
• Support annual and periodic inventory audits and assist in preparing related documentation.
• Collaborate with vendors and suppliers to track order fulfillment and manage backorders.
• Conduct cycle counts and assist in planning for inventory forecasting.
• Monitor inventory turnover rates, recommend inventory adjustments, and reduce obsolescence.
• Identify opportunities for process improvement and  implement changes to optimize inventory management.

## What you'll own

**Inventory accuracy**

- Run cycle counts and reconciliations on a schedule you design — not a once-a-year fire drill

- Investigate variances to root cause and put a fix in place so the same variance doesn't come back next quarter

- Keep our inventory system reflecting physical reality in real time across [ERP/WMS], QuickBooks Online, and Shopify

**Purchasing and vendor management**

- Own reordering for recurring stock items — right quantity, right time, no stockouts and no dead capital sitting on a shelf

- Build working relationships with our vendors, negotiate pricing, and hold them to delivery commitments

- Track open POs, chase backorders, and give the team an honest ETA before they have to ask

**Warehouse flow and organization**

- Lay out inventory so the highest-velocity items are the easiest to pick

- Receive inbound shipments and get them put away and system-accurate the same day

- Improve labeling, location naming, and shelving so a new hire can find a part without asking anyone

- Keep tooling and material organized and accounted for

**Production and order support**

- Coordinate with the shop and warehouse so fabrication and assembly never stop for missing material

- Monitor WIP and flag priorities when deadlines are tight

**Analysis and improvement**

- Report on turns, aging, and obsolescence — and bring recommendations, not just numbers

- Set reorder points and min/max levels grounded in actual sales data

- Support periodic audits with documentation that's already in order

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## What success looks like

** First 30 days ** — You know the building, the top 200 SKUs, and where the counts don't match. You've made your own list of what's broken.

** First 90 days ** — A cycle count program is running. Reorder points exist for our fastest-moving items. Receiving is same-day. You've closed the three biggest accuracy gaps you found.

** First year ** — Stockouts on core parts are rare enough to be notable. Obsolete inventory is measurably down. The purchasing calendar runs on data instead of memory, and you're the person the rest of the company checks with before they promise a customer a date.

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## What we're looking for

- Experienced in inventory control, purchasing, warehousing, or supply chain — in an environment where you touched the physical product, not just the spreadsheet

- Real fluency in Excel: pivot tables, lookups, and the judgment to know when the data is lying to you

- Hands-on experience with an ERP, WMS, or inventory system, and enough comfort with software to learn ours quickly

- Genuine attention to detail — the kind where a count that's off by two bothers you until you know why

- The ability to talk directly with vendors, the shop floor, and ownership, and adjust your approach for each

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## Why work here

- **Real ownership.** You'll set the procedures, not follow someone else's binder. Decisions get made in a conversation, not a committee.

- **Direct access.** You'll work alongside a small team who know how to get things done. Good ideas get implemented in days.

- **Visible impact.** In a small/dynamic company, the improvements you make are obvious to everyone — including you.

- **Stability with room to grow.** We're an established business with an expanding market footprint. This role can grow into broader operations or purchasing leadership as we do.

Qualifications :

• Degree in supply chain management, business, or a related field (or equivalent work experience).
• Proven experience in inventory management, logistics, or supply chain operations.
• Strong knowledge of inventory control processes, best practices, and systems (e.g., ERP software, WMS).
• Excellent analytical skills with attention to detail and accuracy.
• Proficient in Microsoft Excel and other inventory tracking software.
• Excellent communication skills, both written and verbal, for cross-departmental collaboration.
• Ability to work in a fast-paced environment and manage multiple tasks simultaneously.
• Flexible and team oriented.

**Helpful, not required:** degree in supply chain, business, or a related field · QuickBooks Online or Shopify experience · industrial, MRO, or replacement-parts distribution background · forklift certification · experience standing up a cycle count program from scratch

We specialize in replacement parts for warehouse dock equipment. You'll find that each day presents new learning opportunities and emphasize ongoing process improvement.

Company Description

We specialize in replacement parts for warehouse dock equipment. You'll find that each day presents new learning opportunities and emphasize ongoing process improvement.