Payroll Manager

Payroll ManagerThe Payroll Manager is responsible for accurately and efficiently managing all aspects of an organization's payroll process, ensuring employees are paid correctly and on time while complying with relevant laws and regulations. This includes calculating wages, deductions, and taxes, as well as maintaining payroll records and handling employee inquiries.Essential Duties and ResponsibilitiesJob DutiesCollect and verify employee timekeeping data and payroll information.Process bi-weekly payroll for salaried and hourly employees.Ensure accurate calculation of wages, overtime, deductions, and benefits.Maintain payroll records in accordance with organizational policies and legal requirements.Lead and implement payroll onboarding for new acquisitions.Compliance and ReportingEnsure payroll practices comply with federal, state, and local labor laws.Assist payroll company in preparations and filing payroll tax reports (e.g., IRS Form 941, W-2s).Assist with annual audits and provide payroll-related documentation as needed.Maintain confidentiality and security of payroll data.Benefits and Deductions AdministrationCoordinate with HR to process employee benefits deductions, including health insurance, retirement plans, and voluntary deductions.Ensure new benefits are accurately implemented annually.Grant Allocation ProcessingAllocate payroll expenses to appropriate grants, programs, or restricted funds based on employee roles and time allocations provided by the program.Collaborate with program managers and finance staff to ensure accurate coding and documentation of payroll costs.Maintain detailed records of payroll allocations for grant compliance and reporting.Assist in preparing payroll-related data for grant proposals, budgets, and financial reports.System Maintenance and Data EntryMaintain and update payroll systems and employee records.Enter transfers, terminations, and changes in pay or benefits.Generate payroll reports for internal use and external stakeholders.Communication and SupportServe as a liaison between payroll, HR, and finance departments.Provide training or guidance to staff on payroll procedures and timesheet submissions.Respond to employee questions regarding pay, deductions, and tax forms.Continuous ImprovementIdentify and recommend improvements to payroll processes and systems.Stay updated on changes in payroll laws and best practices in the non-profit sector.Other Responsibilities:Comply with all applicable training requirements.Comply with all company safety, personnel, and operational policies and procedures.Comply with work schedule to ensure effective operations of Agency programs.Contributes positively as a member of a productive and cooperative team.Performs other duties as necessary to fulfill the Society of St. Vincent de Paul South Pinellas, Inc. Mission.Employee Benefits:Health InsuranceLife insuranceDental InsuranceVision insuranceShort- and Long-Term Disability120 hours of PTO accrued biweekly starting at day 1 of employment13 Paid Holidays to include Employee's birthday and Date of Hire403(b) with employer match up to 3%