Talent Acquisition Coordinator

Job Description

Our client, a leading investment firm, is seeking a Recruiting Coordinator to support its growing HR and Recruiting team. The ideal candidate will have experience in recruiting coordination, interview scheduling, executive assistance, or a similar high-volume, calendar-intensive role. This position will focus on coordinating interviews across multiple teams and time zones, supporting candidates and hiring managers, maintaining accurate recruiting data, and helping drive process improvements.

Responsibilities:

• Manage high-volume interview scheduling across multiple roles, teams, and time zones
• Coordinate calendars for candidates, hiring managers, and interviewers and proactively resolve scheduling conflicts
• Schedule phone screens, technical interviews, and onsite or virtual interview loops
• Prepare candidates and interviewers with agendas, logistics, and relevant materials
• Handle rescheduling, cancellations, and last-minute changes efficiently and professionally
• Follow up with interviewers to ensure timely submission of candidate feedback
• Maintain accurate candidate, requisition, and recruiting information within HR and recruiting systems
• Escalate recruiting and scheduling issues to the appropriate HR or Recruiting team members
• Support recruiting and HR process improvements, including standardization, automation, and operational efficiency
• Partner with internal teams to implement and communicate process improvements

Requirements:

• 1–2 years of experience in Recruiting Coordination, scheduling, executive assistance, or a similar high-volume, calendar-intensive role
• Experience within financial services, hedge funds, private equity, or a similar professional environment preferred
• Experience with recruiting and HR systems; Workday HCM and/or Recruiting experience preferred
• Proficiency with Microsoft Office, including Outlook, Excel, Teams, Word, and PowerPoint
• Strong written and verbal communication skills with a service-oriented approach
• High level of professionalism, discretion, and ability to handle confidential information