Office Project Engineer / Assistant Project Manager

Job Title: Office Project Engineer / Assistant Project Manager Location: Phoenix and / or Chandler, AZ Reports To: Project Manager / Senior Project Manager Department: Construction / Design-Build Employment Type: Full-Time Position Overview: We are seeking a highly organized, detail-oriented Office Project Engineer / Assistant Project Manager to support our commercial construction projects with a strong emphasis on process management, documentation control, and coordination with a design-build team . This role requires working closely with project managers, architects, engineers, and subcontractors to ensure compliance with a highly procedural client's expectations and standards. Data Center, clean room and design-build experience is a plus. The ideal candidate will bring a proactive approach to supporting project execution and have experience working in environments with rigorous documentation, scheduling, and client reporting requirements. Key Responsibilities: Project Documentation & Control Manage and track RFIs, submittals, change orders, meeting minutes, and project correspondence using project management software (Procore). Maintain organized project files in compliance with client-specific documentation standards and internal QA/QC requirements. Draft and distribute internal and external communication, including reports, logs, and schedules. Design-Build Support Collaborate with the design team and consultants to facilitate coordination between architectural, structural, and MEP disciplines. Assist with constructability reviews, drawing coordination, and tracking of design development. Attend design and coordination meetings, take notes, and follow up on action items. Client & Stakeholder Communication Support the Project Manager in interfacing with a process-driven client, ensuring documentation, responses, and reports meet client expectations. Prepare and submit detailed, professional, and timely reports to clients and stakeholders. Track client deliverables and approval timelines, ensuring deadlines are met. Construction Administration Assist with cost tracking, budget reviews, invoice processing, and schedule updates. Monitor subcontractor compliance, including insurance certificates, safety documentation, and daily reporting. Track procurement items, lead times, and delivery schedules in coordination with the project team. Administrative & Office Support Support the project team from the office, ensuring efficient workflow, calendar scheduling, and document routing. Perform QA/QC reviews of documents prior to distribution. Manage closeout documentation including O&M manuals, as-builts, warranties, and turnover packages. Qualifications: Bachelor's degree in Construction Management, Civil Engineering, Architecture, or related field. 25 years of experience in commercial construction, preferably in a design-build environment. Experience working with highly procedural clients (e.g., tech companies, healthcare, or institutional sectors) is highly desirable. Proficiency in project management software such as Procore, Bluebeam, AutoCAD, MS Project, and Microsoft Office Suite. Excellent organizational and time management skills. Strong written and verbal communication skills. Detail-oriented with the ability to follow established processes and improve them as needed. Preferred Traits: Calm under pressure with a solutions-focused mindset. Able to manage multiple priorities in a fast-paced, deadline-driven environment. Takes ownership and initiative while working well within a collaborative team structure. #J-18808-Ljbffr Mazzuca Contracting