CLERK (anticipated)

Clerk Position

The Utica City School District is seeking applications for the anticipated newly created position of Clerk. Pending creation of positions.

Union Affiliation: Teamsters' Secretaries Unit

Full-Time

Below is a Civil Service description of the title, Clerk. The District anticipates placing Clerks in our libraries.

Distinguishing Features of the Class:

This position exists in various departments in City Hall, the Utica City School District, and the Municipal Housing Authority and involves the responsibility of independently performing routine clerical work and assisting in performing more difficult and responsible clerical work. An understanding of office rules, procedures, and policies is required. The incumbent works under direct supervision on routine assignments, which are done in accordance with defined procedures. Detailed instructions are provided for new or unusual assignments. The work is reviewed by observation. Does related work as required.

Typical Work Activities:

• Sorts, processes, and files mail, bills, requisitions, and other material
• Retrieves material from files, performs file searches, and maintains necessary records
• Issues and records applications, licenses, and permits
• Collects fees and accounts for monies received
• Checks and reports and records for clerical accuracy
• Answers telephone and provides routine information
• Maintains time records and payroll data
• Responsible for preparing vouchers, requisitions, and a variety of reports
• Files and maintains all related records such as payrolls, invoices, vouchers, bills, and correspondence
• Operates calculator, computer, and other related office equipment
• Makes entries on control cards, or in a ledger from original sources
• Performs a variety of related duties as necessary for the efficient execution of functions of the department

Entry Level Knowledge, Skills, Abilities, and Personal Characteristics:

Working knowledge of office terminology, procedures, and equipment; working knowledge of business arithmetic and English; ability to establish and maintain effective relationships with employees; ability to type accurately at a satisfactory rate of speed; ability to understand and follow oral and written directions; mental alertness; good judgement; neatness; accuracy; tact and courtesy. Physical condition commensurate with the demands of the position.

Minimum Qualifications:

(A) Graduation from high school or possession of a high school equivalency diploma; OR

(B) Two (2) years of experience in a clerical position.