Administative Assistant - Manager

Administrative Assistant Manager

We are seeking a highly organized, proactive Administrative Assistant Manager to serve as the go-to person in a small, collaborative office environment. This role blends administrative leadership with hands-on operational support, including coordinating shipments and assisting with light production and printing tasks.

This is a long-term opportunity created by a retirement, offering stability and the chance to step into a role where you can truly make an impact.

If you enjoy variety in your day, ownership of your work, and wearing multiple hats, this is the opportunity for you.

Responsibilities

• Act as the primary point of contact for the office, including visitors and vendors
• Manage office supplies, inventory, and ordering
• Coordinate shipping and receiving activities
• Oversee daily administrative operations and workflow
• Support printing and production projects, including:
  • Training materials
  • Manuals
  • Client print jobs
• Prepare and format materials for production
• Operate equipment such as:
  • Large copiers
  • Paper cutters
  • Binding and finishing equipment
• Assist with basic layout and graphics work
• Utilize Microsoft Office and Salesforce for tracking and communication
• Maintain organization in a fast-paced, hands-on environment

Qualifications

• 2+ years of administrative assistant or office management experience
• Strong customer service and communication skills
• Comfortable supporting both administrative and hands-on operational tasks
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Experience in printing, copy centers, or production environments (e.g., FedEx Office, Kinko's, Minuteman Press, print shops)
• Experience with Salesforce
• Familiarity with printing or finishing equipment

Work Environment

• Onsite: 8:00 AM 5:00 PM
• Team Size: ~3 people in office
• Reports to: Director of Training Materials
• Collaborative, steady-paced, hands-on environment

Job Type & Location

This is a Contract position based out of Hudson, WI.

Pay and Benefits

The pay range for this position is $24.00 - $31.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Hudson, WI.

Application Deadline

This position is anticipated to close on Jun 20, 2026.